Books

Form ID: (FA205000)

On this form, you can create, edit, or delete depreciation books for fixed assets. Also, you use this form to select the posting book that updates the General Ledger. For more information about books, see Books and Book Calendars.

All depreciable assets must be assigned to the posting book. You can also assign depreciable assets to multiple depreciation books, if needed. For information about configuring fixed asset depreciation settings in MYOB Advanced, see Depreciation of Fixed Assets.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Button Description
Calendar Navigates to the Book Calendar Setup (FA206000) form, so that you can set up a calendar for the selected book.
Note: You can set up a calendar for only a non-posting book.

Table

This table displays all the depreciation books defined in the system and their properties.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 1. Table Columns
Column Description
Book ID The identifier for the book, which can be up to 10 characters.
Description A brief description of the book.
Posting Book
A check box that indicates (if selected) that transactions recorded in this book are posted to the general ledger. The posting book uses the general ledger calendar structure.
Note: Only one book can be set up as the posting book.
For a non-posting book (with the Posting Book check box cleared), you should set up a calendar structure on the Book Calendar Setup (FA206000) form (which opens if you click Calendar on the form toolbar).
Note: If a calendar structure has been already configured for a non-posting book on the Book Calendar Setup form, this book cannot be specified as the posting one—that is, the Posting Book check box is not available for selection.

For details, see Books and Book Calendars.
Mid-Period Type The rule defining the middle of the period to be used for averaging conventions. The averaging convention, which determines how fixed assets will be depreciated for periods within which assets were acquired or disposed of, is selected on the Depreciation Settings tab of the Fixed Asset Classes (FA201000) form. Financial periods can start from any date of a calendar month and last for one, two, or three months. Select one of the following options:
  • Fixed Day: Used to set a particular date (which you specify in the Mid-Period Day column) as the last day of the first half of the period.
  • Number of Days: Used when you specify the number of days (which you specify in the Mid-Period Day column) the system will add to the first date of the calendar month to calculate the last day of the first half of the period.
Mid-Period Day The needed day to set the middle of a financial period. The option you have selected in the Mid-Period Type column determines how you specify the value in this column:
  • If you have selected Fixed Day in the Mid-Period Type column: Specify the particular date of a period as the last day of the first half of the period in this column. For example, if you specify 10 in this column, the 10th day of the period will be the last one in the first half of the period.
  • If you have selected Number of Days in the Mid-Period Type column: Specify the number of days the system will add to the first date of the calendar month to calculate the last day of the first half of the period. For example, if you specify 10 in this column with the Number of Days option selected in the Mid-Period Type column, for a financial period starting on the second day of a calendar month, the 12th day of the month will be the last one in the first half of the period.