Validate Addresses in Purchase Documents

Form ID: (PO507000)

Attention:

The form is available only if the Address Validation Integration feature is enabled on the Enable/Disable Features (CS100000) form.

On this form, you can simultaneously validate addresses in multiple documents related to purchasing, such as purchase orders. If a document has more than one address specified, the table contains a separate row for each address record in the document. These capabilities ensure the validity of your address data while reducing the time and effort that users would spend validating addresses in each document.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.


Button	Description
Validate	Starts the validation process for the records that you have selected in the table.
Validate All	Starts the validation process for all records listed in the table.

Selection Area

By using the elements of this area, you can narrow the list of address records to be listed in the table (and possibly selected for validation) by the country and the creation form of the documents whose address records will be listed. You can also indicate whether the system should automatically replace incorrect address data with correct data in the records it processes. The following table summarizes the elements of this area.


Element	Description
Country	The identifier of the country for which address records should be listed in the table.
Creation Form	The name of the form whose documents' address records should be listed in the table. The Purchase Orders option is available for selection, indicating that the table will list the address records of documents created on the Purchase Orders (PO301000) form.
Override Addresses Automatically	A check box that indicates (if selected) that when an address is validated, the system automatically replaces the incorrect address data in the record with the correct address data returned by the validation plug-in. It also selects the Validated check box in the address settings of the record's data entry form. If the check box is cleared, the system shows a warning with the correct data on the data entry form but does not replace the incorrect address data automatically.

Table

This table displays the address records that meet the selection criteria you have specified. If a document has more than one address specified, the table contains multiple rows for this document, one for each address record.

You can validate all address records listed in the table or only those for which you select the Included check box before clicking Validate.

Table 1. Table Columns
Column	Description
Included	An unlabeled check box that you select to include this address in processing if you click Validate.
Document Nbr.	The reference number of the document, which is also a link that you can click to view the document's settings.
Document Type	The name of the form on which the document appears. The column can contain the Purchase Orders option, which indicates that the document was created on the Purchase Orders (PO301000) form.
Status	The status of the document.
Address Line 1	The first line of the document's address.
Address Line 2	The second line of the document's address.
City	The city specified in the document's address.
State	The state specified in the document's address.
Postal Code	The postal code specified in the document's address.
Country	The country specified in the document's address.