Print/Email Purchase Orders

Form ID: (PO503000)

On this form, you can print the selected purchase orders or send them by email. Also, you can apply the Mark as Do not Email action to selected orders to ensure that they aren't sent by email. This causes the Don't Email check box on the Purchase Orders (PO301000) form to be selected for the particular orders.

Form Toolbar

The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.

Button Description
Process Processes the documents you have selected in the table.
Process All Processes all documents listed in the table.

Selection Area

In the Selection area, you can select (by owner or workgroup or both) the documents to be displayed in the Orders table. You also select the action to be applied to the documents you process.

Element Description
Action The action to be performed on the selected purchase orders if the Process or Process All action is invoked:
  • Email Purchase Order: Generates emails for the purchase orders in accordance with the mailing settings
  • Mark as Do Not Email: Marks the purchase orders as not requiring emailing
  • Print Purchase Order: Prints purchase orders that are ready for printing
Assigned To A box and the Me check box, which you use as follows to select the employee to whom the purchase orders to be displayed are assigned:
  • Select the Me check box to display the purchase orders assigned to you. The box will display your user name.
  • Clear the Me check box and select another user to view the purchase orders assigned to the user.
  • Leave the elements blank to view the purchase orders of all users of the selected workgroup (if one is specified) or all workgroups (if no workgroup is specified).
Workgroup A box and the My check box, which you use in the following ways to select the workgroup the purchase orders to be displayed are assigned to:
  • Select the My check box to view the purchase orders assigned to your workgroup.
  • Clear the My check box and select another workgroup to display the purchase orders assigned to everyone in the group or to a particular user of the group.
  • Leave the elements blank to view the purchase orders assigned to all workgroups.
Print with DeviceHub

A check box that indicates (if selected) that when you select a printing action and process documents, the system generates the preview and prints all selected documents using the DeviceHub tool application.

This check box appears only if the DeviceHub feature is enabled on the Enable/Disable Features (CS100000) form and the Print Purchase Order action is selected in the Action box.
Define Printer Manually

A check box that indicates that you want to specify the printer to be used for printing documents. If the check box is cleared, the printer is automatically defined by the system.

This check box appears only if the DeviceHub feature is enabled on the Enable/Disable Features form and the Print Purchase Order action is selected in the Action box.
Printer

The identifier of the printer to be used for printing documents.

This box appears on the form only if the DeviceHub feature is enabled on the Enable/Disable Features form and the Print Purchase Order action is selected in the Action box. The box is available for selection if the Define Printer Manually check box is selected.

Table

In this table, you can view the list of purchase orders with the Balanced status that match any selection criteria you have specified. You can also select the documents to be processed—that is, those to be printed, emailed, or marked as not intended for emailing, depending on the action you have selected.

Table 1. Table Toolbar

The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button Description
View PO Navigates to the Purchase Orders form, so you can view the details of the selected purchase order.
Table 2. Table Columns
Column Description
Included An unlabeled check box that you select to include the document in processing if you click Process.
Date The date when the purchase order was created.
Order Nbr. The purchase order number.
Status The current status of the purchase order.
Owner The employee ID of the owner of the purchase order.
Employee Name The name of the employee who is the owner of the purchase order.
Description Any description that has been provided for the purchase order.
Approver The employee ID of the person who approved the purchase order.
Currency The currency used in the purchase order.
Control Total The manually entered total amount of the purchase order document.
Vendor ID The vendor associated with the order.
Vendor Name The name of the vendor associated with the order.
Vendor Class The class of vendors to which this vendor is assigned.