AP Edit

Form ID: (AP610700)

This report lists the AP documents that have been entered into the system but not released. You can narrow the information by vendor, branch, or and other selection criteria. In the report, documents are listed by document type, financial period, and document date.

Note: If the Vendor Relations feature is enabled on the Enable/Disable Features (CS100000) form, the additional Supplied-by Vendor and Supplied-by Vendor Name columns are displayed in the report. Those supplied-by vendors are grouped by the vendors (Vendor) that are defined as pay-to vendors in the system.

See the following section for a description of each parameter on the Report Parameters tab of the report form. For more information about using other elements on the report form, see Reports.

Report Parameters

On the Report Parameters tab, you use the following parameters to select the information to be displayed on the report:

  • Company/Branch: The company, branch, or company group for which you want to view information. By default, the current company or branch is selected. You can select another branch, company, or company group to which you have access or leave the box blank to view information about all companies in the tenant.

    This parameter is required if the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form.

  • From Period: The first financial period of the period range the report will cover.

    By default, the current financial period is used.

  • To Period: The last financial period of the period range the report will cover.

    By default, the current financial period is used.

  • Vendor: The vendor whose documents you want to view. Select a specific vendor or make no selection to view all vendor documents.
    The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
    • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
    • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
  • Created By: The user who created the documents whose information you want to view.
  • Last Modified By: The user who last modified the documents whose information you want to view.
  • Include Transactions on Hold: A check box that you select to include in the report accounts payable documents with the Hold status.
  • Include Pre-Released Transactions: A check box that you select to include in the report AP documents with the Pre-Released status.