Bills Pending Approval

Form ID: (AP611000)

This report shows released documents that have yet to be approved for payment. Documents matching the parameters you specify are listed by the document type and date.

Note: If the Vendor Relations feature is enabled on the Enable/Disable Features (CS100000) form, the additional Supplied-by Vendor and Supplied-by Vendor Name columns are displayed in the report. Those supplied-by vendors are grouped by the vendors (Vendor) that are defined as pay-to vendors in the system.

See the following section for a description of each parameter on the Report Parameters tab of the report form. For more information about using other elements on the report form, see Reports.

Report Parameters

On the Report Parameters tab, use the following parameters to select the information to be displayed on the report:

  • Company/Branch: The company, branch, or company group for which you want to view information. By default, the current company or branch is selected. You can select another branch, company, or company group to which you have access or leave the box blank to view information about all companies in the tenant.

    This parameter is required if the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form.

  • Cash Account: The cash account to be displayed. Select a cash account, or make no selection to view information for all cash accounts.
  • Payment Method: The payment method for which you want to view information. Select a payment method, or make no selection to view documents of all payment methods.
  • Vendor: The vendor whose bills you want to view. You can select a vendor or make no selection to view documents of all vendors.
    The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
    • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
    • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
  • Project: The project for which you want to view information. You can select the project to view only bills related to this project, or leave the box blank to view the report for all projects.
    Note: This parameter appears on the report form only if the Require Single Project per Document check box is selected on the Accounts Payable Preferences (AP101000) form.
  • Report Date: The date used for this report. By default, the current business date is used.