Generate Recurring Transactions
Form ID: (GL504000)
On this form, you run a schedule or multiple schedules that the system uses to automatically generate recurring general ledger transactions. The schedules to be processed are filtered based on the date that you specify in the Execution Date box of the Selection area of this form. You also need to specify the condition on which the system will stop running the schedules.
Each time a schedule is processed, the system updates the Last Executed date for the schedule. No matter how many times a schedule is run, batches will be generated only as required by the schedule settings.
For details, see Processing Recurring Transactions.
Form Toolbar
The form toolbar includes standard and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands are listed in the following table.
| Button | Description |
|---|---|
| Run | Runs the schedules you have selected in the table by using the unlabeled check boxes. |
| Run All | Runs all schedules in the table. |
Selection Area
You use the elements in this area to specify the criteria that the system uses for selecting the schedules to be loaded to the table and determining when the schedule executions should be stopped.
| Element | Description |
|---|---|
| Execution Date |
The date that the system uses to filter the schedules to be loaded to the table. Those schedules whose Next Execution date on the Recurring Transactions (GL203500) form is earlier than or the same as the date specified in this box are loaded. By default, the current business date is displayed. |
| Stop on Execution Date | An option button that indicates that the date you specify in the Execution Date box will be used as the date when the system stops running the schedules. |
| Stop After Number of Executions | An option button that indicates that the system stops running schedules when the specified number of schedule executions have been performed. You specify this number in the box located right of this option button. |
Table
The table contains the list of active schedules based on the execution date you have specified. You can run all listed schedules by clicking Run All, or you can select the unlabeled check boxes to include schedules for processing and then click Run.
| Column | Description |
|---|---|
| Included | An unlabeled check box that you select to include this schedule for processing if you then click Run. |
| Schedule ID | The schedule's unique identifier. You can click the identifier to open the Recurring Transactions (GL203500) form with the details of the schedule. |
| Description | The user-defined description of the schedule. |
| Start Date | The start date of the schedule. |
| Expiration Date | The expiration date of the schedule. |
| Executed (Times) | The number of times the batches associated with the schedule have been generated. |
| Execution Limit (Times) | The maximum number of times the schedule may be executed. |
| Next Execution | The date when the documents should be generated next. |
| Last Executed | The date when the documents were last generated, according to the schedule. |