Vehicles

Form ID: (FS203600)

On this form, you enter, edit, and review the details of the vehicles used by your company to perform route services for customers. When you create a new vehicle on this form, the system creates a new piece of equipment on the Equipment (FS205000) form with the Vehicle check box selected.

Form Toolbar

The form toolbar includes only standard buttons. For the list of standard buttons, see Form Toolbar and More Menu.

Summary Area

The Summary area contains general information about the vehicle, such as the vehicle type, branch location, and manufacturing information.

Element Description
Vehicle ID The identifier of the vehicle. For a new vehicle, the system assigns this number based on the numbering sequence specified in the Equipment Numbering Sequence box on the General Settings tab of the Service Management Preferences (FS100100) form. The system also creates an equipment with the Vehicle check box selected and details of the vehicle on the Equipment (FS205000) form.
Vehicle Type ID The type of the vehicle.
Status The status of the vehicle. You can select one of the following options:
  • Active: The vehicle is available for selection on data entry forms.
  • Inactive: The vehicle is not available for selection on data entry forms.
License Nbr. The license plate number.
VIN The vehicle identification number or chassis number of the vehicle.
Description A brief description of the vehicle.
Branch Location ID The branch location where the vehicle is located.
Fixed Assert The fixed asset associated with the vehicle.

General Tab

You can use this tab to enter general information about the vehicle, along with the manufacturer and fuel information.

Element Description
Registered Date The date when the vehicle was registered.
Engine Nbr. The number marked on the engine of the vehicle.
Axles The number of axles in the vehicle.
Max. Miles The maximum number of miles per hour allowed for the vehicle.
Tare Weight The tare or unladen weight of the vehicle.
Weight Capacity The weight capacity the vehicle can safely carry in cargo.
Gross Vehicle Weight The maximum operating weight of the vehicle as specified by the manufacturer.
Color The color of the vehicle.
Table 1. Manufacturing Info Section
Element Description
Manufacturer The manufacturer of the vehicle.
Manufacturer Model The model of the vehicle as assigned by the manufacturer.
Manufacturing Year The year when the vehicle was produced.
Table 2. Fuel Info
Element Description
Fuel Type The type of fuel used in the vehicle. The options are as follows:
  • Regular Unleaded
  • Premium Unleaded
  • Diesel
  • Other
Tank 1 - Gallons The capacity in gallons of the first tank.
Tank 2 - Gallons The capacity in gallons of the second tank.

Purchase Tab

You can use this tab to provide the purchase information about the vehicle.

Element Description
Property Type The way the vehicle was acquired. The following options are available:
  • Property: The vehicle was acquired in the usual way (that is, it was purchased).
  • Grant Property: The vehicle was acquired by a gift or grant.
  • Leased: The vehicle was leased from a lessor.
  • Leased to Others: The vehicle, which you own, is available to be leased.
  • Rented: The vehicle was rented from a landlord.
  • Rented to Others: The vehicle, which you own, is available to be rented.
  • To the Credit of: The vehicle was bought on credit.
Vendor

The identifier of the vendor from which the vehicle has been purchased.

The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
  • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
  • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
Purchase Date The date when the vehicle was purchased.
Purchase Order Nbr. The purchase order number related to the vehicle.
Purchase Amount The purchase amount.

Attributes Tab

On this tab, you can view the list of attributes for the vehicles, specify the values of the attributes, and change these values, if necessary. This tab is populated with the list of active attributes (and any default values) that have been defined for the selected vehicle type on the Attributes tab of the Vehicle Types (FS204200) form.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Column Description
Attribute The description of the attribute.
Required A read-only check box that indicates (if selected) that a value must be specified for the attribute. This setting is copied from the Attributes tab of the Vehicle Types (FS204200) form for the selected vehicle type.
Value The value of the attribute. If the system has inserted a default value for the attribute, you can overwrite it, if necessary. The default value is defined on the Attributes tab of the Vehicle Types (FS204200) form for the selected vehicle type.