Employee Time Cards

Form ID: (EP406000)

On this form, you can enter new employee time cards or view (and edit, if needed) existing ones. A time card is a document that an employee uses to record the weekly work hours and overtime hours spent by this employee on a project.

Important: You can create and view time cards, if your username you are signed in with is associated with an employee—that is, the employee has the username specified in the Employee Login box on the General tab of the Employees (EP203000) form.

This form is available only if the Advanced Financials feature is enabled on the Enable/Disable Features (CS100000) form.

Form Toolbar

The form toolbar has only standard buttons.

Selection Area

Use the elements in this area to select the employee whose time cards you want to manage.

Element Description
Employee The identifier of the employee whose time cards you want to manage. The ID of the currently signed-in employee is specified by default. You can also select an employee in a workgroup at a lower level in the company tree than your workgroup.

If the box is blank, the following time cards are listed in the table if the All Records filter is applied:

  • Your time cards
  • Time cards of the employees for whom you are an appointed delegate
  • Time cards of the employees who report to you
  • Time cards of employees in the workgroups at lower levels in the company tree than your workgroup

Table

This table displays a list of time cards that belong to the selected employee.

Table 1. Table Columns
Column Description
Employee The identifier of the employee whose time card is listed in the line.
Employee Name The name of the employee whose time cards is listed in the line.
Period The period for which the time card was created.
Frequency The time card frequency, which can be one of the following: Weekly, Biweekly, Semi-monthly, or Monthly.
Status The status of the time card, which can be one of the following options: Open, On Hold, Approved, Rejected, or Released.
Ref. Nbr. The unique reference number of the time card.
Time Spent The work hours spent by the employee during the week on activities with the Regular Hours earning type.
Overtime Spent The work hours spent by the employee during the week on activities with the Overtime earning type.
Total Time Spent The total working time (regular and overtime) for the week.
Billable The billable work hours spent by the employee during the week.
Billable Overtime The billable overtime spent by the employee during the week.
Total Billable The total billable working time (regular and overtime) for the week.
Billing Ratio The ratio of the total billable time to the total working time in per cent.
Table 2. Table Filter Tabs
Filter Description
All Records Displays the complete list of employee time cards, regardless of their status.
On Hold Displays only the time cards that have the On Hold status.
Rejected Displays only the time cards that have the Rejected status.
Pending Approval Displays only the time cards that have the Pending Approval status.
Completed Displays only the time cards that have the Approved or Released status.