Employee Time Cards

Form ID: (EP406000)

On this form, you can enter new employee time cards or view (and edit, if needed) existing ones. A time card is a document that an employee uses to record the weekly work hours and overtime hours spent by this employee on a project.

Note:
You can create and view time cards, if your username you are signed in with is associated with an employee—that is, the employee has the username specified in the Employee Login box on the General Settings tab of the Employees (EP203000).

When the Employee box in the Selection area is cleared, the following time cards are listed on the All Records filter tab:

  • Your time cards
  • Time cards of the employees for whom you are an appointed delegate
  • Time cards of the employees who report to you
  • Time cards of employees in the workgroups at lower levels in the company tree than your workgroup

Form Toolbar

The form toolbar includes only standard buttons. For the list of standard buttons, see Form Toolbar and More Menu.

Selection Area

Use the elements in this area to select the employee whose time cards you want to manage.

Element Description
Employee The identifier of the employee whose time cards you want to manage. The ID of the currently signed-in employee is specified by default. You can also select an employee in a workgroup at a lower level in the company tree than your workgroup.

Table

This table displays a list of time cards that belong to the selected employee.

Table 1. Table Columns
Column Description
Employee The identifier of the employee whose time card is listed in the table.
Employee Name The name of the employee whose time card is listed in the table.
Week The week for which the time card was created.
Status The status of the time card, which can be one of the following options: Open, On Hold, Approved, Rejected, or Released.
Ref. Nbr. The unique reference number of the time card.
Time Spent The work hours spent by the employee during the week on activities with the Regular Hours earning type.
Overtime Spent The work hours spent by the employee during the week on activities with the Overtime earning type.
Total Time Spent The total working time (regular and overtime) for the week.
Billable The billable work hours spent by the employee during the week.
Billable Overtime The billable overtime spent by the employee during the week.
Total Billable The total billable working time (regular and overtime) for the week.
Billing Ratio The ratio of the total billable time to the total working time in per cent.
Table 2. Table Filter Tabs
Filter Description
All Records Displays the complete list of employee time cards, regardless of their status.
On Hold Displays only the time cards that have the On Hold status.
Rejected Displays only the time cards that have the Rejected status.
Pending Approval Displays only the time cards that have the Pending Approval status.
Completed Displays only the time cards that have the Approved or Released status.