Tax Bills and Adjustments

Form ID: (TX303000)

You can use this form to enter tax bills or tax adjustments. Documents of these types are used for taxes that are paid directly to tax agencies or other vendors that are authorized to collect specific taxes, such as custom duties on imported goods. You can apply only the taxes with the Enter from Tax Bill check box selected on the Taxes (TX205000) form.

Form Toolbar

The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.


Command	Description
Hold	Changes the status of the tax bill or tax adjustment to On Hold. You click this button or command when you want to make changes to the document or to pause its processing. This button and command are available if the document has the Balanced status.
Release	Releases the tax bill or tax adjustment and generates a batch of transactions. This button and command are available if the document has the Balanced status.
Remove Hold	Changes the status of the tax bill or tax adjustment from On Hold to Balanced, making it possible to release the document. This button and command are available if the document has the On Hold status.

Summary Area

By using the elements in this area, you can specify various information about a new tax bill or adjustment, such as the date, the post period, the vendor ID of the taxing authority, and the currency of taxes (if it is different from the base currency). Also, you can select an existing tax bill or adjustment by its reference number and view its details.


Element	Description
Type	The type of tax document. The following options are available: Bill, Credit Adj, or Debit Adj.
Reference Nbr.	The unique identifier assigned to the tax bill or tax adjustment. The system generates this number according to the numbering sequence assigned to the vendor bills on the Accounts Payable Preferences (AP101000) form.
Status	The status of the tax document.
Date	The date of the tax document. By default, the current business date is inserted, but you can override this value. You can enter only a date that corresponds to a financial period that has been generated on the Master Financial Calendar (GL201000) form. If the date that you enter belongs to a financial period that has not yet been generated in the system—for example, for a date in the distant future or past—the system will display an error message, and you will not be able to save the document.
Post Period	A financial period to post the tax document.
Vendor Ref.	The reference number assigned to the document by the vendor (taxing authority).
Vendor	The ID of the taxing authority (the tax agency or other vendor authorized to collect specific taxes). The list of vendors may be restricted based on the branch specified for the document. You can select a vendor whose settings permit the use of the branch selected in this document—that is, a vendor for which the Restrict Visibility To box on the Financial tab of the Vendors (AP303000) form is empty or contains the branch specified in this document (or the company or company group that contains the branch specified in this document).
Location	The location of the vendor associated with the tax document.
Currency	The currency of the tax document.
Terms	The terms used in relations with the vendor that is the taxing authority.
Due Date	The due date of the document according to the terms.
Cash Discount Date	The last date when a cash discount is available according to the terms.
Description	A detailed description for the tax bill or tax adjustment. An alphanumeric string of up to 60 characters may be used.
Tax Total	The total tax amount to be paid.
Balance	The balance of the document after payment application.
Amount	The amount of the document.
Cash Discount	The cash discount amount available for this document.

Apply Tax To Tab

By using this tab, you can select bills and adjustments to apply specific taxes to these documents. To add documents to the list, click Add Documents on the table toolbar and select a tax, and the system displays the documents to which the tax can be applied. Only documents with no such tax applied are available for selection. If you have to create a tax adjustment and include the documents for which this tax had already been calculated, you must manually enter each document's reference number.

Table 1. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Add Documents	Opens the Add Documents dialog box, which you use to select a tax and to view (and, optionally, select) the documents to which the tax can be applied.

Table 2. Table Columns
Column	Description
Orig. Tran. Type	The type of the document added to the tax bill or adjustment.
Orig. Doc. Number	The reference number of the original document.
Tax ID	The tax to be applied to the document. If a direct-entry tax that you select in this column has already been added to a document created on the Bills and Adjustments (AP301000), Cash Purchases (AP304000), or Landed Costs (PO303000) form, the system displays a warning message.
Tax Rate	The rate used for the tax.
Taxable Amount	The amount used as a base for tax calculation.
Tax Amount	The tax amount that has been calculated for the specified taxable amount or entered manually.
Tax Zone	The tax zone of the vendor.
Account	The account associated with the tax. The account selected in this box should be configured as a control account for the taxes subledger. That is, for this account, TX should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
Subaccount	The corresponding subaccount.

Table 3. Add Documents Dialog Box
Element / Button	Description
Tax ID	The tax to be applied to the documents.
Vendor	The vendor from which the purchases are subjected to the tax; leave the box blank to view documents related to various vendors.
Vendor Ref.	The particular document, by the reference number the vendor assigned to it.
Date From	The date that starts the date range.
Date To	The date that ends the date range.
The table has the following columns.
Type	A type of tax document. The following options are available: Bill, Credit Adj, or Debit Adj.
Reference Nbr.	The unique identifier assigned to the document. The system generates this number according to the numbering sequence assigned to the vendor bills on the Accounts Payable Preferences (AP101000) form.
Vendor Ref.	The reference number assigned to the document by the vendor.
Date	The date of the document.
Vendor	The ID of the vendor.
Vendor Name	The name of the vendor.
Location	The location of the vendor associated with the document.
Currency	The currency of the document.
Amount	The amount of the document.
Balance	The balance of the document after payment application.
Due Date	The due date of the document according to the terms.
Description	A detailed description for the document. An alphanumeric string of up to 60 characters may be used.
The dialog box provides the following buttons.
Add	Adds the selected documents to the list on the Apply Tax To tab; you can select more documents.
Add & Close	Adds the selected documents to the list on the Apply Tax To tab and closes the dialog box.
Cancel	Closes the dialog box without adding the selected documents.

Financial Tab

On this tab, you can enter or view the financial details of the tax document.

Table 4. Link to GL Section
Element	Description
Batch Nbr.	The number of the batch generated on the tax document.
Branch	The branch associated with the tax bill or adjustment.
AP Account	The AP account of the vendor that is the taxing authority. The account selected in this box should be configured as a control account for the accounts payable subledger. That is, for this account, AP should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
AP Subaccount	The corresponding subaccount.

Table 5. Default Payment Info Section
Element	Description
Pay Separately	A check box that indicates (if selected) that the tax bills of this agency should be paid separately.
Approved for Payment	A check box that indicates (if selected) that this tax document was approved for payment.
Pay Date	The pay date for this document, as assigned during approval.
Payment Location	The location of the tax agency.
Payment Method	The payment method to be used to pay for this tax document.
Cash Account	The cash account associated with the payment method.

Applications Tab

This tab shows you the payments that were applied to the tax document.

Table 6. Table Toolbar
The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Button	Description
Auto-Apply	Performs the application of the appropriate payments, if there are any.

Table 7. Table Columns
Column	Description
Doc. Type	The type of the payment document.
Reference Nbr.	The number of the payment document. If you click this number, the Checks and Payments (AP302000) form opens, on which you can view the details of the payment.
Amount Paid	The amount paid for the tax document on the payment document.
Payment Date	The date of the payment document.
Balance	The balance of the payment document.
Description	The description provided for the payment document.
Currency	The currency of the payment document.
Fin. Period	The financial period to post the payment.
Payment Ref.	The payment reference number.
Status	The status of the payment document.