Reporting to the IRD

When using MYOB Acumatica — Payroll in NZ jurisdictions, you can set up ACC rates and apply them to employees, so that ACC liabilities are calculated every pay. You can also generate IR345 and IR348 files for electronic submission to the Inland Revenue Department (IRD).

ACC

MYOB Acumatica — Payroll calculates the ACC levies that must be paid to the IRD as part or each pay run.

ACC rates are set up on the ACC Rates (MP.PP.30.11) form and then applied to employees (via their Employee Class).

Pay items can be set to be liable for ACC on the Liabilities tab of the Pay Items (MP.PP.22.10) form. When an ACC-liable pay item is transacted, its amount is added to the total liable amount for ACC. ACC amounts are then calculated using the ACC rates applied to employees.

All ACC information can be historically reported via the ACC History (MP.PP.45.01) form. This form shows a filterable list of pay items from completed pays, showing whether each item was liable for ACC and the ACC levy payable for each item.

Payday Filing

Payday filing is a way of reporting employee pay details to the IRD, which is compulsory from 1 April 2019. Under payday filing you generate and submit an Employment Information (EI) return file for every pay run. The EI return file contains the same information as the old IR348, as well as ESCT amounts for each employee and dates for the pay run. Information about new and departing employees is also submitted to the IRD in a New and Departing Employees (N&D) file, which also replaces the KiwiSaver employment details (KS1) and KiwiSaver Opt-out (KS10) forms.

For more information, see "Payday filing" on the IRD's website.

Payday filing information is generated every time a pay run is completed. You can use the Employment Info Return (MP.PP.50.24) and Employee Details Return (MP.PP.50.25) forms to export payday filing data in the CSV format required for uploading to the IRD's myIR website.

IR345 EDF and IR348 EMS

Note:

As of the introduction of payday filing (see above), the IR345 and IR348 are no longer needed. The features relating to them remain in MYOB Acumatica — Payroll for historical uses.

You can use the IR345 EDF (MP.PP.50.30) form to generate an Employer deductions (IR345/EDF) file and the IR348 EMS (MP.PP.50.02) form to generate an Employer monthly schedule (IR348/EMS) file. Files are exported in CSV format, and can be submitted to the IRD electronically.

MYOB Acumatica — Payroll allows for several steps of review and approval before an IR345 or IR348 batch can be export for submission; however, if the Auto Approve option on the Payroll Preferences (MP.PP.11.00) form is ticked, approval is not required and IR345 batches are available for export as soon as they are created.