To Process an IR348 EMS

You can use the IR348 EMS (MP.PP.50.02) form to create an Employer monthly schedule (IR348/EMS) file for electronic submission to the IRD.

To Generate an IR348 File

  1. Select the Month and Year to report on.
  2. The details of the batch appear in the main form. Review the IR348 Batch Details and Total sections. The grid at the bottom of the form displays all employees included in the batch. Click on a pay run's ID code opens the Pay Details (MP.PP.23.10) form, where you can review all of the employee's payroll details.
  3. Select Create Batch from the Actions dropdown.
  4. If the Auto Approve option on the Payroll Preferences (MP.PP.11.00) form is ticked, the batch's status will change to "Approved". If the Auto Approve option is not ticked, the batch's status changes to "Review", and it must be moved through the review and approval process:
    1. Once the batch has been reviewed, and all details are correct, select Submit from the Actions dropdown.
    2. The batch's status will change to "Pending Approval". It must be approved by selecting Approve from the Actions dropdown. The batch's status will then change to "Approved".
  5. Select Export to generate a CSV export file containing the details of the IR348 batch. This file can then be submitted electronically to the IRD. The batch's status will change to "Exported".
Note: You can select Reset from the Actions dropdown to discard all changes to the batch. After resetting, you must start the above process again from the beginning.