To Process an IR345 EDF

You can use the IR345 EDF (MP.PP.50.30) form to create an Employer deductions (IR345/EDF) file for electronic submission to the IRD.

To Generate an IR345 File

  1. Select the Month, Year and Branch to report on.
  2. From the Month Duration dropdown, select the portion of the selected month to report on: Full, First Half or Second Half.
  3. The details of the batch appear in the main form. Review the IR345 Batch Details and Total sections. The grid at the bottom of the form displays all pay runs included in the batch. Click on a pay run's ID code opens the Pay Run Details (MP.PP.31.20) form, where you can review all details of the pay run.
  4. When you are satisfied the batch is correct, select Create Batch from the Actions dropdown.
  5. If the Auto Approve option on the Payroll Preferences (MP.PP.11.00) form is ticked, the batch's status will change to "Approved". If the Auto Approve option is not ticked, the batch's status changes to "Review", and it must be moved through the review and approval process:
    1. Once the batch has been reviewed, and all details are correct, select Submit from the Actions dropdown.
    2. The batch's status will change to "Pending Approval". It must be approved by selecting Approve from the Actions dropdown. The batch's status will then change to "Approved".
  6. Select Export to generate a CSV export file containing the details of the IR345 batch. This file can then be submitted electronically to the IRD. The batch's status will change to "Exported".
  7. Select Process Payment to open the Batch Payments (MP.PP.34.00) form, where you can create a payment batch to provide payment of the outstanding amount and generate the appropriate General Ledger journals.
Note:
You can select Reset from the Actions dropdown to discard all changes to the batch. After resetting, you must start the above process again from the beginning.
Note:
You can select Journal Entries from the Actions dropdown to display all General Ledger journal entries that will be/have been made when the batch's payment is processed.