Overview

Integration with MYOB Advanced Business

When integrated with MYOB Advanced Business, MYOB Advanced Payroll has full access to those components that apply to it as well. This includes employee records and all functions of the Finance module, which allows journals generated by MYOB Advanced Payroll to be posted to the General Ledger alongside MYOB Advanced Business journals, using the same chart of accounts.

When installed standalone, employees and General Ledger accounts are set up specifically for MYOB Advanced Payroll, and General Ledger journals can be exported to a third-party ERP solution.

Flexible Setup

MYOB Advanced Payroll is highly configurable at all levels, allowing you to set up a payroll system that exactly meets your needs. Employees are paid in Pay Groups—you can set up an unlimited number of groups covering a range of pay frequencies. Each pay group is transacted independently of any others, and employees can be members of more than one pay group—this allows you to process different pays separately of one another, so you can pay weekly wages in one pay run, monthly salaries in another pay run, fortnightly bonuses in another and so on.

At the employee level, pay details can be set up for each employee in the Advanced system (an employee isn't part of the payroll system until their pay details have been set up). The pay details include the Standard Pay for each pay group that an employee belongs to—the Standard Pay acts as a template that automatically populates their pay details each pay run, although these details can be edited in each pay if necessary.

An employee's pay is made up of Pay Items. Separate pay items are added to the pay to specify wages, salary, allowances, deductions, superannuation, leave accruals, leave payments and so on. You can set up as many pay items as you need to cover any items that may need to be include in an employee's pay. Pay items can also be grouped into pay item rollups to use in the calculation of other pay items, for example, you can have a pay rollup for taxable income, which groups together all pay items that are eligible for withholding tax.

Running Pays

When you create a pay run (the Current Pay), select the pay group to create the pay for, and all employees in that group are added to the pay. For each employee, the pay details from their Standard Pay for that group are loaded in as defaults, but you can edit these in the Current Pay as necessary. For example, you may need to specify wages for employees who don't work the same hours each pay period, or enter any leave taken by employees that period. (Leave is added to employees' Current Pays as another pay item.)

Tax Calculation and Compliance

While the basic pay items are specified by employees' Standard Pays, legislated items like taxes and superannuation contributions are calculated automatically by the system. MYOB Advanced Payroll uses an external tax engine web service called the Dynamic Calculation Engine (DCE). The DCE is used to calculate withholding tax, payroll tax, superannuation contribution tax and more, removing the burden of users calculating these values manually. The use of the DCE ensures that the payroll system is always compliant with tax laws and regulations in Australia and New Zealand—tax rates and thresholds are updated automatically in the DCE, so that they are always current and remove the need for users to upgrade, as MYOB takes care of this for them.

Reporting