Managing Employee Pays

Pays in MYOB Acumatica — Payroll are set up as follows:

Each pay applies to a Pay Group of employees.
Each employee in the pay group has a Standard Pay.
An employee's pay is made up of Pay Items.

When you create a new pay (the Current Pay), you specify the pay group that it will be created for. The system then adds all of the employees in the selected group to the pay, and populates each employees' pay with the pay items from their Standard Pay. You can then edit each employee's pay as necessary (which could involve adding, editing or deleting pay items) before processing and completing the pay.

Pay Groups

Each pay you process in MYOB Acumatica — Payroll applies to one pay group (and therefore all employees in that pay group). Employees can belong to multiple pay groups, each with different remuneration requirements, for example, a salesperson could belong to one pay group that pays their regular salary and another that pays their bonuses or commissions.

You can set up an unlimited number of pay groups covering a range of pay frequencies. Pay groups are set up on the Pay Groups (MP.PP.27.10) form.

Add employees to pay groups using the Employee Pay Groups (MP.PP.22.50) form.

Note:

You can open the Employee Pay Groups form by clicking Pay Group from the Actions dropdown on the Pay Details (MP.PP.23.10) form.

Employee's Pays

Each employee has one or more Standard Pays, which specify the default pay items that need to be added for each of their Pay Groups (one Standard Pay per Pay Group). When you create a pay that includes an employee (the Current Pay), all of that employee's pay items will be loaded from their Standard Pay into the Current Pay—you can either accept them as they are, or make changes specific to that pay.

An employee's Standard Pay is set up on the Standard Pay tab of the Pay Details (MP.PP.23.10) form. Employees' pay are made up of pay items. Separate pay items are added to the pay to specify wages, salary, allowances, deductions, superannuation, leave accruals, leave payments and so on.

Note:

While the basic pay items are specified by employees' Standard Pays, legislated items like taxes are calculated automatically by the system. MYOB Acumatica — Payroll uses a tax calculation service to calculate all pays. This is a single online service that is always kept up to date with legislated tax rates, thresholds and so on, so that you will always be compliant with payroll legislation.

Pay Items

You can set up as many pay items as you need to cover any items that may need to be include in an employee's pay. Pay items can also be grouped into Pay Item Rollups to use in the calculation of other pay items, for example, you can have a pay rollup for taxable income, which groups together all pay items that are eligible for withholding tax.

Pay items can be calculated in several different ways:

Amount: A pay item can be a specific amount paid on a given frequency. This frequency does not need to match the frequency of the pays it appears in. For example, an Amount pay item could specify an employee's yearly salary; in a monthly pay, the system would automatically divide the amount by twelve.
Rated: A pay item can be based on a rate per unit (e.g. per hour or per day). You can enter a specific rate, or use one of the rates specified for employees on the Employee Pay Groups (MP.PP.22.50) form. The number of units is usually entered in the Current Pay, but you can enter a number in the pay item itself.
Percentage: A pay item can be calculated as a percentage of another pay item, a Pay Item Rollup or a custom group of pay items.

Pay Items are set up on the Pay Items (MP.PP.22.10) form.

Pay Item Rollups are set up on the Pay Item Rollups (MP.PP.32.10) form.