Event Setup

Form ID: (EP204070)

You use this form to configure how the system sends automatic notification emails to potential attendees of an event when the event's owner performs particular actions on the Event (CR306030) form. These notification emails are used to invite potential attendees, reschedule the event, and cancel the event. The configuration on this form is used for automatic notification emails about all events in the system.

You can configure the system to use the simple notification emails that are built into the functionality of the Event form to send automatic notifications. Alternatively, you can create notification templates and specify the templates on the current form. The notification templates provide the ability to use placeholders to personalize the emails the system generates by using the template.

For more details, see Notifications About Events.

Form Toolbar

The form toolbar includes only standard buttons. For the list of standard buttons, see Form Toolbar and More Menu.

Attendee Notification Section


Element	Description
Only iCalendar Card	A check box that indicates (if selected) the following: For each notification email to a potential attendee, the system exports the calendar data of the event to a file in ICS (iCalendar) format, attaches the file to the email, and sends the email to the email address. The system will use built-in notifications to generate the emails. No notification templates can be specified for use. With the check box selected, all other UI elements on the form are unavailable for editing. The check box is cleared by default.
Simple Notification	A check box that indicates (if selected) that simple notification emails will be sent to potential attendees based on the built-in functionality of the Event (CR306030) form. The check box is selected by default. If it is selected, the Invitation Template, Reschedule Template, and Cancel Invitation Template boxes are unavailable.
Add Contact Information	A check box that indicates (if selected) that the event owner's contact information will be added to a notification email. The contact information includes the first name, last name, phone number, and email address. The check box is cleared by default. This check box is available for selection only if the Simple Notification check box is selected.
Invitation Template	The template to be used when an event's owner performs actions causing the system to send invitation notification emails. If you select a template, it will be used instead of the built-in notification functionality. The notification template is defined on the Email Templates (SM204003) form. You can click the Edit button to open the form in a new window and create or edit a template.
Reschedule Template	The template to be used when an event's owner performs actions causing the system to send rescheduling notification emails. If you select a template, it will be used instead of the built-in notification functionality. The notification template is defined on the Email Templates form. You can click the Edit button to open the form in a new window and create or edit a template.
Cancel Invitation Template	The template to be used when an event's owner performs actions causing the system to send cancellation notification emails. If you select a template, it will be used instead of the built-in notification functionality. The notification template is defined on the Email Templates form. You can click the Edit button to open the form in a new window and create or edit a template.