Invoice Payments: Implementation Checklist
To ensure that the system is configured properly for creating a payment and applying it to an invoice, make sure that the criteria listed in the table have been met in the system as described.
| Form | Criteria to Check | Notes |
|---|---|---|
| Enable/Disable Features (CS100000) | Make sure the minimal features have been enabled as described in Company Without Branches: General Information, Company with Branches that Do Not Require Balancing: General Information, and Company with Branches that Require Balancing: General Information. | |
| Customers (AR303000) | Verify the existence of the customer accounts for the customers whose invoices you will pay. For details, see Customers: Implementation Activity. |
Settings That Affect the Workflow
The following settings and entities should be specified and defined, respectively:
- The following general ledger settings should be specified on the Posting
Settings tab of the General Ledger Preferences (GL102000) form:
- Make sure that the Automatically Post on Release check box is selected. This setting causes GL batches to be immediately posted after they are released.
- Clear the Generate Consolidated Batches check box to cause every AR transaction you enter to be posted as an individual batch to the general ledger. (When this check box is selected, the system consolidates into a single batch all transactions in the same currency posted to the same period for all documents being released.)
- The following accounts receivable settings should be specified on the General
Settings tab of the Accounts Receivable Preferences (AR101000)
form:
- Select the Hold Documents on Entry check box in the Data Entry Settings section. This setting gives the created AR invoices and credit memos the On Hold status.
- Make sure that the Automatically Post on Release check box is selected in the Posting Settings section. This setting indicates that AR invoices and credit memos will be automatically posted to the general ledger once they are released.
- Clear the Require Payment Reference on Entry check box in the Data Entry Settings section. With this check box cleared, you do not have to fill in payment reference information in the Payment Ref. box on the Payments and Applications (AR302000) form.
With these settings specified and entities defined, users in your company can record and process documents in MYOB Acumatica quickly and accurately, with a minimum of manual actions.