Invoice Payments: Related Reports and Inquiries

This topic describes the reports, inquiries, and forms you may review to gather information about AR payments.

Note:

If you do not see a report or inquiry, this could mean that you have signed in to the system with a user account that does not have access rights to the form. Sign in as the admin user, or contact your system administrator.

Reviewing the Customer Balance

You can review the balance of a specific customer by running the AR Balance by Customer (AR632500) report. To review payment applications along with documents, select the Open + Current Period report format and select the Include Applications check box on the Report Parameters tab. Document applications are listed under each document in the report. The Applied column shows the period to which the application was posted. The Closed column displays the period in which the document was closed. For open documents, the Closed column is empty.

For the COFFEESHOP customer, the report would show the payment applied to the invoice in the 01-2024 period.

If all the documents have been paid within a financial period, the customer's balance will be zero at the end of this period.

Reviewing Payment Details

Once you have released a payment and its application to an invoice, you can review the details of the payment by running the AR Register Detailed (AR622000) report. When you run this report from the Payments and Applications (AR302000) form by clicking AR Register Detailed (under Reports) on the More menu, the report shows the details of the payment opened on this form. You can review the GL batch the system created when releasing the payment and the accounts that have been updated by the transaction.