Applying Payments to Particular Lines: Generated Transactions
As you apply payments to particular lines of AP documents, you create and process payments. To update vendor balances, the system generates the GL transactions described in the following sections.
Transaction Generated for an AP Bill
When you create and release an AP bill paid by line, the system generates the following general ledger transaction.
| Account | Source of Account | Debit | Credit |
|---|---|---|---|
| Accounts Payable account | The vendor's setting specified in the AP Account box on the GL Accounts tab of the Vendors (AP303000) form | 0.00 | Amount |
| Expense account | The vendor's setting specified in the Expense Account box on the GL Accounts tab of the Vendors form | Amount | 0.00 |
On the Financial tab of the Bills and Adjustments form, the Batch Nbr. box shows the reference number of the GL batch. You can click this link to view the GL batch on the Journal Transactions (GL301000) form.
Transaction Generated for a Payment
When you create and release a payment that pays a bill partially or in full, the system generates the following general ledger transaction.
| Account | Source of Account | Debit | Credit |
|---|---|---|---|
| Checking account | The GL account related to the checking account specified for the payment method on the Allowed Cash Accounts tab of the Payment Methods (CA204000) form | 0.00 | Amount |
| Accounts Payable account | The vendor's setting specified in the AP Account box on the GL Accounts tab of the Vendors (AP303000) form | Amount | 0.00 |
On the Financial tab of the Checks and Payments (AP302000) form, the Batch Nbr. box shows the reference number of the GL batch. You can click this link to view the GL batch on the Journal Transactions (GL301000) form.