To Enter a Debit Adjustment that Can Be Applied by Line

You enter a debit adjustment that can be applied by line on the Bills and Adjustments (AP301000) form. You use this procedure if you are specifying line totals in the detail lines of the debit adjustment.

You can enter a debit adjustment to be applied by line only if the Payment Application by Line feature is enabled on the Enable/Disable Features (CS100000) form.

To Enter a Debit Adjustment that Can Be Applied by Line

To enter a debit adjustment that can be applied by line, do the following:

  1. Open the Bills and Adjustments (AP301000) form.
  2. On the form toolbar, click Add New Record.
  3. In the Type box of the Summary area, select Debit Adj..
  4. In the Date box, enter the date of the vendor document the debit adjustment is based on.
  5. In the Vendor box, select the vendor from which the document originated.

    The system fills in the following boxes of the Summary area automatically with the default settings of the selected vendor: Location, Apply Retainage, and Pay by Line.

  6. Make sure that the Pay by Line check box is selected. By default, this check box is selected if it has been selected for the vendor on the Vendors (AP303000) form.
    Note: You can change the state of the Pay by Line check box if no lines have been added on the Details tab; otherwise, the check box is unavailable.
  7. Optional: In the Description box, add a brief description of the debit adjustment.
  8. On the Details tab, for each detail line of the debit adjustment, click Add Row on the table toolbar, and do the following:
    1. In the Branch column (if it appears), ensure that the system has inserted the correct branch. Specify another branch, if needed.
    2. In the Ext. Cost column, enter the amount of each line.
    3. In the Account column, ensure that the specified account is correct.
    4. In the Subaccount column (if it appears), ensure that the specified subaccount is correct.
    5. In the Project column, make sure that a non-project code is selected.
    6. Check the Amount column for each line, and change the value in it if necessary.
  9. If you want to save the document with the Balanced status, click Remove Hold on the form toolbar.
  10. On the form toolbar, click Save.