To Void a Prepayment

You can void a prepayment on the Checks and Payments (AP302000) form if it has not been applied to a document (or to multiple documents). This topic describes the two ways of voiding a prepayment. The way you void an unapplied prepayment depends on the way you entered the prepayment:

• If you entered the prepayment in the standard way (that is, if you created a prepayment request on the Bills and Adjustments (AP301000) form and paid it), you void the payment.
• If you created the prepayment in the simplified way (that is, you created the prepayment directly on the Checks and Payments form), you void the prepayment.

To cancel an applied prepayment, you first need to unapply the prepayment, as described in To Unapply a Prepayment Applied Mistakenly. For details, see Bill Prepayments: General Information.

To Void a Paid Prepayment

1. Open the Checks and Payments (AP302000) form.
2. In the Type box of the Summary area, select Payment.
3. In the Reference Nbr. box, select the number of the AP payment to be voided.
4. On the form toolbar, click Void.

   The system creates a document of the Voided Payment type with the same reference number as the prepayment.

5. On the form toolbar, click Save, and then click Release to save and release the voided payment.

To Void a Prepayment

1. Open the Checks and Payments (AP302000) form.
2. In the Type box of the Summary area, select Prepayment.
3. In the Reference Nbr. box, select the prepayment to be voided.
4. On the More menu (under Corrections), click Void.

   The system creates a document of the Voided Payment type with the same reference number as that of the prepayment used.

5. On the form toolbar, click Save, and then click Release to save and release the voided payment.