To Unapply a Prepayment Applied Mistakenly

If you have mistakenly applied a prepayment to the wrong documents (bills or credit adjustments), you can unapply it.

You unapply a prepayment differently depending on whether the prepayment has been released (and has a status of Open or Closed) or has not been released (and has a status of Balanced or On Hold). In either case, use the Checks and Payments (AP302000) form to unapply the prepayment.

To Correct a Prepayment Application That Has Not Been Released

1. Open the Checks and Payments (AP302000) form.
2. In the Type box of the Summary area, select Prepayment.
3. In the Reference Nbr. box, select the prepayment to be corrected.
4. On the Documents to Apply tab, click the row for each document you don't want to apply the prepayment to, and then click Delete Row on the table toolbar.
5. On the form toolbar, click Save.

To Reverse a Prepayment Application That Has Been Released

1. Open the Checks and Payments (AP302000) form.
2. In the Type box of the Summary area, select Prepayment.
3. In the Reference Nbr. box, select the prepayment whose application to a bill or credit adjustment you want to reverse.
4. On the Application History tab, click the row of the document whose application you want to reverse, and then click Reverse Application on the table toolbar. On the Documents to Apply tab, the system adds a reversing row with the opposite amount.
5. On the form toolbar, click Release to release the application of the reversing entry.

   The system creates a batch that reverses the prepayment application to a bill or credit adjustment, and changes the status of the prepayment to Open.