Configuring Accounts Payable Preferences

The initial configuration of the accounts payable functionality was performed during implementation. This topic describes the settings on the Accounts Payable Preferences (AP101000) form that you should select carefully because they control vendor settings. You should review these settings, which are described below, and change them as needed before you begin setting up vendor accounts.

Speeding Data Entry

To help make data entry easier and more accurate, you can use the following settings on the General tab (Data Entry Settings section) of the Accounts Payable Preferences (AP101000) form:

  • Default Vendor Class ID: In this box, you specify the default vendor class, as described in Vendors: Vendor Defaults and Overrides, and use it to ease the creation of other vendor classes.
  • Combine Expense Sub. from: To gather more detailed accounting information, in this box, you can specify the rule to create the default expense subaccount (if subaccounts are used in your system) for use in AP documents as the expense subaccount for transactions. For this default subaccount, the values for different segments can be copied from different subaccounts related to the document. That is, for each segment of the resulting expense subaccount, you can specify from which subaccount—such as the company branch, vendor location, inventory item, employee account, project, or project task—the segment value should be copied.
    Note:
    You can press the F3 key to open the Product Group dialog box, which lists the available product groups that can be used as subaccount segments. Select a required product group and click Select on the dialog box toolbar. For more information, see Shortcut Keys.
    For details, see Combined Subaccounts: To Define a Subaccount Mask for AP Documents.
  • Payment Lead Time: In this box, you specify the number of days required for a payment to reach a vendor location. This value is used as the default value for multiple boxes on the Approve Bills for Payment (AP502000) and Prepare Payments (AP503000) forms.