Setting Up Vendor Relations

In MYOB Acumatica, you can define the appropriate vendor settings to set up vendor relations, so that once you use a particular vendor in a purchase order or purchase receipt (the one who supplies goods or services), the system will use an appropriate vendor account in the AP document created based on that purchase order (the one to which the payment should be made).

To establish vendor relations, a particular vendor account can be defined as the following on the Vendors (AP303000) form:

  • Supplied-by vendor: A vendor that the system indicates in documents and reports as a vendor that supplies goods or services that are paid for.
  • Pay-to vendor: A vendor that the system uses by default in documents (such as Accounts Payable bills) as the vendor to which payments should be made when one of this vendor's supplied-by vendors provides billed goods or services.

Pay-to Vendor Setup

For each vendor that supplies (but does not handle payment for) goods or services and that should be involved in the vendor relations functionality, you specify this vendor's pay-to vendor on the Payment Settings tab of the Vendors (AP303000) form. In the Pay-to Vendor box, you select the vendor to which the payment should be made for the goods or services supplied by the vendor currently selected on the form.

With this setting specified, when an Accounts Payable bill or debit adjustment is created based on a purchase order or purchase receipt, the system will populate the Vendor box of the Bills and Adjustments (AP301000) form with this vendor by default.

Pay-to Vendor Restrictions

When you attempt to select a vendor account in the Pay-to Vendor box of the Vendors form, the following vendor accounts are not available in this list:
  • The vendor account currently selected on the form.
  • Vendor accounts for which a pay-to vendor has already been defined (that is, the vendors that are already defined as supplied-by vendors). A vendor cannot be both a paid-to vendor and a supplied-by vendor.
  • Vendor accounts with the statuses of On Hold and Inactive.
  • Tax agencies, labor unions, and 1099 vendors. That is, the vendor is not listed if any of the following check boxes is selected in the vendor's account settings on the General Info tab of the Vendors form: Vendor is Tax Agency, Vendor is Labor Union, and 1099 Vendor.

Supplied-by Vendors List

On the Vendors form, if you open an account of a pay-to vendor, the Supplied-by Vendors tab appears on the form. On this tab, you can see the list of vendors for which the selected vendor is specified as a pay-to vendor. Note that this list cannot be edited.

The system automatically adds a vendor to the list on the Supplied-by Vendors tab for the pay-to vendor once you specify a pay-to vendor in the setting of supplied-by vendor.

Note: A pay-to vendor can be overridden directly in a particular document (such as purchase order, purchase receipt, Accounts Payable bill or debit adjustment).