Processing Public Holidays (AU)

To process public holidays, you first create a batch of public holiday transactions in the Public Holiday Processing screen (MPPP3110), and then import them into a pay run in the Pay Run Details screen (MPPP3120).

Creating Public Holiday Batches

  1. Go to the Public Holiday Processing screen (MPPP3110) and create a new transaction batch.
  2. Select a start and end date. Transactions will be created for any public holidays that appear on employees' work calendars between these dates.
  3. If you don't want to create public holiday transaction for all your employees, use the filters to restrict it to selected companies, pay groups or work calendars.

    When filtering by pay group, only employees who have the selected pay groups as default will be included.

  4. When you're ready to create the batch, click Generate Pay Items.

Public holiday transactions are created for all holidays and employees that match the selected date range and filters, unless they have already been created as part of a prior batch. The details are displayed in the main table, ready to import into an active pay run.

The Status field shows whether each batch has been included in pays:

  • Hold: The batch can be edited but cannot be imported into a pay run.

  • Open: The batch can no longer be edited and is ready for import into pay runs.

  • Partially Processed: Some, but not all, of the transactions in the batch have been successfully imported into one or more pay runs.

  • Closed: All of the transactions in the batch have been successfully imported into pay runs.

Importing Public Holidays into a Pay Run

Once a public holiday transaction batch has been created, import the transactions into an open pay run from the Pay Run Details screen (MPPP3120).

  1. Go to Pay Run Details and select the relevant pay run.
  2. Click Import Public Holidays from the Actions dropdown.

All public holiday transactions that fall within the pay period of the pay run will be imported into the pay run, from any public holiday batches. Pay items are added to the pays of all the affected employees, including the Days Taken details, and a note is added to each pay to let the employees know which public holidays they are being paid for.

Note: Once a public holiday processing batch has been imported, in part or whole, into a pay, the entire batch is locked down. As such no more changes or corrections can be made to the batch. Only once the public holiday import has been undone (only possible on Open pays), can the batch be moved to “Hold” and can corrections be made. As such we recommend preparing smaller batches, aligning with the requirements of the next scheduled pay of the particular pay group.