Erase Personal Data
Form ID: (GD102020)
This form is available only if the GDPR Compliance Tools feature is enabled on the Enable/Disable Features (CS100000) form.
By using this form, you can permanently obfuscate personal data from the database. Permanently obfuscated data becomes unavailable for further processing and it cannot be restored on the Restricted Personal Data (GD102030) form.
For more information about how you can handle personal data in MYOB Advanced, see Handling Personal Data.
Form Toolbar
The toolbar includes standard buttons of the form toolbar and the table toolbar. It also includes form-specific buttons. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific buttons are listed below.
| Button | Description |
|---|---|
| Erase | Permanently obfuscates the personal data contained in the selected records (that is, those records in the table for which you have selected the unlabeled check box). |
| Erase All | Permanently obfuscates the personal data contained in all records listed in the table. |
Selection Area
You use the elements in this area to filter the records listed in the table.
| Element | Description |
|---|---|
| Search | Searches the records listed on this form that have the entered characters in their data and displays the list of the found records in the table. |
| Master Entity |
The master entity whose contacts are to be displayed in the table. The following options are available:
|
| No Consent | A check box that indicates (if selected) that the records related to individuals who have not given their consent for the processing of their personal data are to be displayed in the table. |
| Consent Expired | A check box that indicates (if selected) that the records related to individuals whose consent for the processing of their personal data has expired are to be displayed in the table. |
Table
In this table, records are listed in accordance with the settings specified in the Selection Area.
| Column | Description |
|---|---|
| Included | An unlabeled check box that indicates (if selected) that the personal data contained in the record will be permanently obfuscated when you click Erase on the form toolbar. |
| Deleted | A check box that indicates (if selected) that the record has been deleted from the system. Deleted records may be stored in the database to preserve data consistency in financial documents, and the personal data contained in these records may also need to be obfuscated. |
| Contact ID | The system identifier of the contact record. |
| Master Entity Type | The type of the entity to which the contact record is related. The following options are available: Contact, Business Account, Employee, Lead, and Opportunity. |
| Business Account | The business account associated with the contact. |
| Display Name | The display name of the contact. |
| Middle Name | The middle name of the contact. |
| Last Name | The last name of the contact. |
| Full Name | The business name of the company to which the contact belongs. |
| The email address of the contact. | |
| Phone 1 | The primary phone number of the contact. |