Expenses with Corporate Cards: Related Report and Inquiry Forms

In the following sections, you can find details about the reports and inquiry forms you may want to review to gather information about the bills, vendor information, and reconciliation statements.

Note: If you do not see a particular report or form that is described, you may have signed in to the system with a user account that does not have access rights to the report or form. Contact your system administrator to obtain access to any needed reports or forms.

Reviewing the Details of a Released Bill

Once you have released a bill, you can review the details of the bill by running a report on the AP Register Detailed (AP622000) form. When you run this report from the Bills and Adjustments (AP301000) form by clicking AP Register Detailed (under Reports) on the More menu, the report shows the details of the bill opened on this form. You can review the GL batch the system created when releasing the bill and the accounts that have been updated by the transaction.

Reviewing Vendor Documents

You use the Vendor Details (AP402000) form to review the accounts payable documents (bills, debit adjustments, credit adjustments, and payments) for a particular vendor.

By default, the form displays the list of open vendor documents (that is, those with the Open status), but you can add to the list closed documents and unreleased documents by selecting the Show All Documents and Include Unreleased Documents check boxes, respectively.

Reviewing the Vendor's Balance

After a bill has been released, you can review the vendor's balance on the AP Balance by Vendor (AP632500) form. On this form, you select Open Documents in the Report Format box and specify the needed financial period.

In the report, you can review open documents and vendor balances at the end of the period, grouped by vendor and by AP account. When you release a bill or an adjustment, the system updates the vendor balance. Vendor Documents Total is the total amount of all open documents of the vendor.

Reviewing a Reconciliation Statement

You can review a reconciliation statement for a particular cash account by running the reconciliation statement report on the Reconciliation Statement (CA627000) form. You can also run this report by clicking Reconciliation Statement Report (under Reports) on the More menu of the Reconciliation Statements (CA302000) form with a reconciliation statement selected. The report shows reconciled and unreconciled disbursements and receipts, the beginning balance of the bank statement, and the cash account balance as of the statement date.

Reviewing a Summary and Details of Reconciliations

On the Reconciliation Register (CA623500) and Reconciliation Register Details (CA624000) forms, you can review the summary and detailed information about bank reconciliations for a selected cash account within the specified range of dates.