To Pay Separate Lines of an AP Bill (or Multiple Bills)

You create AP payments to pay separate lines of an AP bill or of multiple bills on the Checks and Payments (AP302000) form. You then print the payment on the Process Payments / Print Checks (AP505000) form and release the payment on the Release Payments (AP505200) form.

To Pay Separate Lines of an AP Bill

  1. Open the Checks and Payments (AP302000) form.
  2. On the form toolbar, click Add New Record, and specify the following settings in the Summary area:
    • In the Vendor box, select the vendor whose bill lines you want to pay.
    • In the Payment Method box, make sure that CHECK is selected.
    • In the Cash Account box, review the default cash account, and change it if necessary.
    • In the Payment Amount box, enter a payment amount.
    • In the Application Date box, review the payment date, and change it if necessary.
    • Optional: In the Description box, enter the payment description.
  3. On the Documents to Apply tab, click Load Documents on the toolbar.

    Depending on the amount you entered in the Payment Amount box of the Summary area, the system loads separate lines (from bills of the selected vendor) that can be paid with the specified amount.

  4. On the form toolbar, click Remove Hold to give the document the Pending Print status.
  5. On the form toolbar, click Print/Process.
  6. On the Process Payments / Print Checks (AP505000) form, which opens, review the payment settings, and click Process on the form toolbar.
  7. Review the printed form of the payment, which opens on a separate page.

    Even if you are paying multiple lines of a bill, the payment contains one line with the total payment amount, and shows the original bill amount and the balance currently due.

  8. On the Release Payments (AP505200) form, make sure that the needed payment is selected in the table, and click Process on the form toolbar.

    The system assigns the payment the Closed status. If the original bill still has unpaid lines, it retains the Open status, and the Balance box in the Summary area of the Bills and Adjustments (AP301000) form displays the balance still owed to the vendor.