To Schedule a Document for External Payment Processing

You schedule a payment for external processing by Bill.com on the Process Payments / Print Checks (AP505000) form.

Before You Proceed

Make sure that integration with Bill.com has been set up as described in Setup of Integration with Bill.com.

Make sure that a bill with the Bill.com payment method has been created on the Bills and Adjustments (AP301000) form.

To Schedule a Document for External Processing

  1. Open the Checks and Payments (AP302000) form.
  2. In the Summary area, specify the following settings:
    • Type: Payment
    • Application Date: Tomorrow's date
    • Vendor: The ID of the vendor set up for external processing
    • Payment Method: The payment method set up for external payment processing (inserted automatically)
    • Cash Account: The cash account number (inserted automatically)
    • Payment Amount: The document's amount
  3. On the Documents to Apply tab, select a bill to which this payment will be applied.
  4. On the form toolbar, click Remove Hold.

    The payment status changes to Pending Processing.

  5. On the form toolbar, click Print/Process.
  6. On the Process Payments / Print Checks (AP505000) form, which is opened, verify the following settings in the Selection area:
    • Payment Method: The payment method set up for Bill.com
    • Cash Account: The cash account specified in the payment
    • Currency: USD (inserted by default and unavailable)
      Important: Only payments in U.S. dollars can be processed through Bill.com.
  7. Optional: Click Verify Funding Account on the form toolbar to verify the funding account in Bill.com for the current user.

    The system opens the Payment Method widget where you can add or change the payment method for Bill.com. After you select or update the payment method, the system opens the Bank Details widget where you can verify the bank details.

  8. Select the unlabeled check box in the table and on the form toolbar, click Process to process the payment.

    The system may prompt you to enter a 6-digit verification code if the session has already expired.

  9. Enter the code and click Verify.
    Attention: The code will be sent to the phone number that you entered for the user when onboarding the company, as described in To Configure a Connection to Bill.com.

When the processing is completed, the payment's processing status in the External Processing section of the Remittance tab on the Checks and Payments form changes to Scheduled.