BOM Preferences

Form ID: (AM101000)

You use this form to provide the general settings for the functionality related to bills of material, which includes the settings related to engineering change control if the Engineering Change Control feature is enabled on the Enable/Disable Features (CS100000) form. You must specify the default settings on this form before you can use the functionality.

General Tab

On this tab, you specify the general settings related to bills of material, including numbering sequences used by the system, settings that control to the data entry workflow and time format, and settings that determine whether users can archive the results of the cost roll process.

Table 1. Numbering Settings Section
Element	Description
BOM Numbering Sequence	The numbering sequence the system uses for assigning reference numbers to bills of material.
ECR Numbering Sequence	The numbering sequence the system uses for assigning reference numbers to engineering change requests (ECRs). This box is displayed only if the Engineering Change Control feature is enabled on the Enable/Disable Features (CS100000) form.
ECO Numbering Sequence	The numbering sequence the system uses for assigning reference numbers to engineering change orders (ECOs). This box is displayed only if the Engineering Change Control feature is enabled on the Enable/Disable Features (CS100000) form.

Table 2. Data Entry Settings Section
Element	Description
Default Revision	The default identifier of a revision for new bills of material, which is an alphanumeric string.
Duplicates on BOM	The option that controls the use of duplicate inventory items as materials in all operations of bills of material. You can select any of the following options: Allow: Duplicate inventory items are allowed as materials. Warn: Duplicate inventory items are allowed as materials, but the system will display a warning. Not Allow: Duplicate inventory items are not allowed as materials.
Duplicates on Operation	The option that controls the use of duplicate inventory items as materials added to each operation of a bill of material. You can select any of the following options: Allow: Duplicate inventory items are allowed as materials. Warn: Duplicate inventory items are allowed as materials, but the system will display a warning. Not Allow: Duplicate inventory items are not allowed as materials.
Default Work Center	The default work center to be specified for each operation that you add to a bill of material.
Operation Time Format	The format to be used in the columns with time settings in the Operations table on the Bill of Material (AM208000) form. Select one of the following options: ### d ## h ## m ### d 00:00 #### h ## m ## h ## 00:00 Attention: This format must be used only for operation times that do not exceed 24 hours. Regardless of the format option selected in this box, users can enter the time as 00:00 (hours and minutes).
Total Time Format	The time format to be used on the Totals tab of the Production Order Maintenance (AM201500) and Production Order Details (AM209000) forms. You can select one of the following options: ### d ## h ## m ### d 00:00 #### h ## m ## h ## 00:00 Attention: This format must be used only for operation times that do not exceed 24 hours.
Require ECR before Creating ECO	A check box that indicates (if selected) that users must create an engineering change request first and then create an engineering change order based on the request. You clear this check box if you want to allow users to create an engineering change order directly on the Engineering Change Order (AM215000) form without first creating an engineering change request. Attention: Once the check box has been cleared, we do not recommend selecting it again because this may cause the engineering change control functionality to work improperly. This check box is displayed only if the Engineering Change Control feature is enabled on the Enable/Disable Features (CS100000) form.
Require ECR/ECO for New BOM Revisions	A check box that indicates (if selected) that users cannot create revisions of existing bills of material that have been created based on an ECR or ECO. To make changes in these bills of material, the users must first create an ECR or ECO and then apply these changes to the bills of material. This check box is displayed only if the Engineering Change Control feature is enabled on the Enable/Disable Features (CS100000) form.
Hold BOM Revisions on Entry	A check box that indicates (if selected) that all new BOM revisions will have a status of On Hold. When the check box is cleared, all new BOM revisions will be created with the Active status and can be used in production immediately after creation. By default, the check box is selected.
Allow Empty BOM Item Sub Item ID	A check box that indicates (if selected) that the value of the Subitem box on the Bill of Material (AM208000) form is optional. If the check box is cleared, a user must specify a subitem in the Subitem box when creating a bill of material. This check box is displayed only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features (CS100000) form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.

Table 3. Cost Roll SectionThis section provides you with the ability to specify whether users can archive the results of the cost roll process on the Cost Roll (AM508000) form.
Element	Description
Allow Archive without Update Pending	A check box that indicates (if selected) that users can archive the cost roll results without updating the pending costs.
Auto Archive when Update Pending	A check box that indicates (if selected) that the system will archive the cost roll results when a user updates pending costs.

Table 4. Work Center Defaults Section
Element	Description
Default Queue Time	The time a semi-finished item has to wait in the work center before workers can start processing the item. When a new work center is created, the system copies this value to the box with the same name on the General tab of the Work Centers (AM207000) form.
Default Finish Time	The time required for the semi-finished item to be prepared for the next operation when the current operation has been finished. When a new work center is created, the system copies this value to the box with the same name on the General tab of the Work Centers (AM207000) form.
Default Move Time	The time for a semi-finished item to be moved from the work center where the current operation is performed to the work center where the next operation will be performed. When a new work center is created, the system copies this value to the box with the same name on the General tab of the Work Centers (AM207000) form.

ECR Approval Tab

You use this tab to configure the approval process for engineering change requests.

This tab is available only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form.


Element	Description
ECR Require Approval	A check box that indicates (if selected) that the listed assignment maps will be used to assign engineering change requests for approvals. If it is cleared, no approvals will be required, and any assignment maps listed in the table will not be used.

Table 5. Table Columns
You use this table to specify the assignment map or maps to be used for each ECR.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Column	Description
Approval Map	The map to be used for processing the approval of ECRs. An approval map specifies the employees responsible for approving these documents and the approval conditions to be used by the system for assigning the documents to approvers. To view or modify approval maps, use the Assignment and Approval Maps (EP205500) form.
Pending Approval Notification	The notification template that the system uses to generate notification emails for employees who approve ECRs. An employee will receive a notification about a pending approval when an ECR requires approval from this employee. You can create new templates or edit existing ones by using the Email Templates (SM204003) form. For more information, see Approving Documents. Attention: Only original approvers assigned through an approval map can receive notifications about pending approvals. If an approver has an assigned delegate and approvals are reassigned to this delegate, the delegate will not receive pending approval notifications. For more information about delegates, see Approval Configuration: Delegation of Approvals.

ECO Approval Tab

You use this tab to configure the approval process for engineering change orders.

This tab is available only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form.


Element	Description
ECO Require Approval	A check box that indicates (if selected) that the listed assignment maps will be used to assign engineering change orders for approvals. If it is cleared, no approvals will be required, and any assignment maps listed in the table will not be used.

Table 6. Table Columns
You use this table to specify the assignment map or maps to be used for each ECO.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Column	Description
Approval Map	The map to be used for processing the approval of ECO documents. An approval map specifies the employees responsible for approving these documents and the approval conditions to be used by the system for assigning the documents to approvers. To view or modify approval maps, use the Assignment and Approval Maps (EP205500) form.
Pending Approval Notification	The notification template that the system uses to generate notification emails for employees who approve ECOs. An employee will receive a notification about a pending approval when an ECO requires approval from this employee. You can create new templates or edit existing ones by using the Email Templates (SM204003) form. For more information, see Approving Documents. Attention: Only original approvers assigned through an approval map can receive notifications about pending approvals. If an approver has an assigned delegate and approvals are reassigned to this delegate, the delegate will not receive pending approval notifications. For more information about delegates, see Approval Configuration: Delegation of Approvals.