Purchase Receipt Billing Summary

Form ID: (PO631500)
Note: This report is available only if the Inventory feature is enabled on the Enable/Disable Features (CS100000) form.

This report displays summary information about the bills that are linked to purchase receipts and the debit adjustments that are linked to purchase returns. Also, the report shows the following totals for all documents included in the report: receipt quantity, receipt cost, billed quantity, and billed amount.

Note: This report does not include purchase receipts linked to purchase orders that have the Allow AP Bill Before Receipt check box selected on the Purchase Orders (PO301000) form.

See the following section for a description of each parameter on the Report Parameters tab of the report form. For more information about using other elements on the report form, see Reports.

Report Parameters

On the Report Parameters tab, you use the following parameters to select the information to be displayed on the report:

  • Company/Branch: The company, branch, or company group for which you want to view information. By default, the current company or branch is selected. You can select another branch, company, or company group to which you have access or leave the box blank to view information about all companies in the tenant.

    This parameter is required if the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form.

  • Vendor ID: The vendor, by its ID, specified in the purchase receipts or purchase returns to be included in the report (that is, the vendor from which the goods have been purchased or to which the goods are being returned). Select a vendor, or leave the box blank to include applicable documents with any vendor specified.
    The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
    • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
    • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
  • Warehouse: The warehouse from which the goods have been returned or to which the goods have been received. Specify a warehouse, or leave the box blank to view data for all warehouses.

    This box appears only if the Multiple Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.

  • Inventory ID: The inventory ID of the purchased or returned item. Specify an item, or leave the box blank to view data for all items.
  • Subitem: The subitem code for the purchased or returned item. Specify a subitem, or leave the box blank to view all subitems for the item (if one has been specified).

    This box appears only if the Inventory Subitems feature is enabled on the Enable/Disable Features form.

    Important: The Inventory Subitems check box has been removed from the Enable/Disable Features (CS100000) form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.