Purchase Order Summary

Form ID: (PO610500)

For the date range you specify, this report displays summary information about purchase orders that are not closed, completed, or canceled. The information presented for each purchase order includes the purchase order type, reference number, order date, status, currency, vendor ID and name, ordered quantity, line total, open quantity, unbilled quantity, and unbilled amount. For all purchase orders included in the report, the report also includes total values for ordered quantity, line total, open quantity, unbilled quantity, and unbilled amount.

See the following section for a description of each parameter on the Report Parameters tab of the report form. For more information about using other elements on the report form, see Reports.

Report Parameters

On the Report Parameters tab, you use the following parameters to select the information to be displayed on the report:

  • Company/Branch: The company, branch, or company group for which you want to view information. By default, the current company or branch is selected. You can select another branch, company, or company group to which you have access or leave the box blank to view information about all companies in the tenant.

    This parameter is required if the Multiple Base Currencies feature is enabled on the Enable/Disable Features (CS100000) form.

  • Start Date: The start date of the date range of the report.
  • End Date: The end date of the date range.
    Note:
    Only documents with dates that occur within the specified date range will be included in the report. If Start Date and End Date are not specified, the report includes documents with dates during all financial periods.
  • Vendor ID: The vendor, by its ID, specified in the purchase orders to be included in the report. Select a vendor, or leave the box blank to include applicable documents with any vendor specified.
    The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
    • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
    • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
  • Warehouse: The warehouse, by its ID, for which you want to view purchase order information. Select a warehouse to view only purchase orders created for purchasing goods to be received at this warehouse, or you can leave the box blank to view a broader range of data.

    This box appears only if the Multiple Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.

  • Inventory ID: The inventory item for which you want to view purchase order information. Select an inventory ID to view only purchase orders created for purchasing this inventory item. Alternatively, you can leave the box blank to view a broader range of data.
  • Subitem: The subitem code for which you want to view purchase order information. Select a subitem code to limit the volume of data displayed in the report, or leave the box blank to view a broader range of data.

    This box appears only if the Inventory Subitems feature is enabled on the Enable/Disable Features form.

    Important:
    The Inventory Subitems check box has been removed from the Enable/Disable Features (CS100000) form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.