AP Bills: Generated Transactions
When you release an AP bill, the system generates a batch of transactions to record the liability to the general ledger. The AP bill includes all the information the system needs to generate the batch.
The following accounts are usually involved:
- The liability account specified in the AP Account box on the Details tab
- The expense account specified for each line in the Account column on the Details tab
You can view the details of the batch associated with the bill by clicking the link in the Batch Nbr. box on the Financial tab of the Bills and Adjustments (AP301000) form.
For a one-line bill, the following transactions will be recorded to the general ledger when the bill is released.
| Account | Debit | Credit |
|---|---|---|
| Accounts Payable account | 0.00 | Amount |
| Expense account | Amount | 0.00 |
Note: If the Invoice Rounding feature is enabled on the Enable/Disable Features
(CS100000) form, the batch may contain an entry that records to the gain or loss rounding
account the difference between the sum of the details and the document total.