To Find a Particular Bill

You can use multiple forms to find a bill that has been created with MYOB Advanced, depending on the bill's status and other parameters:

• Bills and Adjustments (AP301000) form: Use this form to find any bill in the system, as described in the To Find a Bill on the Bills and Adjustments Form section of this topic.
• Approve Bills for Payment (AP502000) form: If approval of bills is required in your system, use this form to find bills with the Open status that require approval or have been approved; see the To Find a Bill on the Approve Bills for Payment Form section.
• Prepare Payments (AP503000) form: Use this form to find outstanding bills with the Open status. For instructions, see the To Find a Bill on the Pay Bills Form section.

To Find a Bill on the Bills and Adjustments Form

1. Open the Bills and Adjustments (AP301000) form.
2. In the Type box of the Summary area, select Bill.
3. Select a specific bill in one of the following ways:
   • Click the navigation buttons on the form toolbar until you see the bill.
   • Click the selector button in the Reference Nbr. box of the Summary area, and do the following:
     1. Select the column you want to search by clicking its header.
     2. Type a text string in the Search box in the lower-left corner, and press Enter. The system highlights items in the column that contain the text.
     3. Double-click the needed bill to display its details on the form.

To Find a Bill on the Approve Bills for Payment Form

1. Open the Approve Bills for Payment (AP502000) form.
2. In the Selection area, make selections that match the known properties of the bill you're seeking.

   In the table, the system displays the documents that meet the criteria you have specified.

3. To display the bill you're looking for on the Bills and Adjustments (AP301000) form, click the row with the bill, and click View Document on the table toolbar.

To Find a Bill on the Prepare Payments Form

1. Open the Prepare Payments (AP503000) form.
2. In the Cash Account box of the Selection area, select the cash account to be used to pay the particular bill.
3. In the Payment Method box, select the needed method of payment associated with the cash account.

   The selected documents are displayed in the table; you can create a filter to further narrow the list of documents or use a shared filter, if applicable.

4. Click the line with the bill, and click View Document to display the bill on the Bills and Adjustments (AP301000) form.