AP Bill Payments: Mass Processing of Documents

This chapter explains how to release and print multiple payments and the rules that the system uses to group the prepared documents.

Mass Printing of Payments

To print payments or checks in bulk, you use the Process Payments / Print Checks (AP505000) form. To print multiple payments, you select check boxes next to the needed payments in the table and click Process on the form toolbar or click Process All to print all the payments listed in the table.

Mass Processing of Checks

To pay multiple vendor bills, you use the Prepare Payments (AP503000) form where you specify the CHECK payment method and select documents for payment by vendor, pay date, due date, and cash discount date.

When you click Process or Process All on the form toolbar, the system prints the selected payments, grouping the documents into a single payment for each vendor unless the Pay Separately option is selected for the vendor; for such vendors, a separate payment will be generated for each document.

Mass Release of Payments

You release multiple payments that have already been printed on the Release Payments (AP505200) form. To release multiple payments, you select check boxes next to the needed payments in the table and click Process on the form toolbar or click Process All to release all the payments listed in the table.