Rounding of AP Document Amounts: Generated Transactions
As you create and release AP documents with rounded amounts, the system generates the GL transactions described in the following sections.
Transaction Generated for an AP Bill and Credit Adjustment
When you create and release an AP bill or credit adjustment, the system generates the following general ledger transaction.
| Account | Source of Account | Debit | Credit |
|---|---|---|---|
| Accounts Payable account | The account specified for the vendor in the AP Account box on the GL Accounts tab of the Vendors (AP303000) form | 0.00 | Document amount (rounded) |
| Expense account | The account specified for the document in the Account column on the Details tab of the Bills and Adjustments (AP301000) form | The sum of the document line amounts (unrounded) | 0.00 |
| Rounding Gain/Loss account | One of the accounts specified for the base currency on the GL Accounts tab of the Currencies (CM202000) form | Rounding loss amount | Rounding gain amount |
On the Financial tab of the Bills and Adjustments form, the Batch Nbr. box shows the reference number of the GL batch. You can click this link to view the GL batch on the Journal Transactions (GL301000) form.
Transaction Generated for a Debit Adjustment
When you create and release a debit adjustment, the system generates the following general ledger transaction.
| Account | Source of Account | Debit | Credit |
|---|---|---|---|
| Accounts Payable account | The account specified for the vendor in the AP Account box on the GL Accounts tab of the Vendors (AP303000) form | Document amount (rounded) | 0.00 |
| Expense account | The account specified for the document in the Account column on the Details tab of the Bills and Adjustments (AP301000) form | 0.00 | The sum of the document line amounts (unrounded) |
| Rounding Gain/Loss account | One of the accounts specified for the base currency on the GL Accounts tab of the Currencies (CM202000) form | Rounding loss amount | Rounding gain amount |
On the Financial tab of the Bills and Adjustments form, the Batch Nbr. box shows the reference number of the GL batch. You can click this link to view the GL batch on the Journal Transactions (GL301000) form.
Transaction Generated for a Cash Purchase
When you create and release a cash purchase, the system generates the following general ledger transaction.
| Account | Source of Account | Debit | Credit |
|---|---|---|---|
| Expense account | The account specified for the document in the Account column on the Details tab of the Cash Purchases (AP304000) form | The sum of the document line amounts (unrounded) | 0.00 |
| Rounding Gain/Loss account | One of the accounts specified for the base currency on the GL Accounts tab of the Currencies (CM202000) form | Rounding loss amount | Rounding gain amount |
| Checking account | The GL account specified in the Account box on the Cash Accounts (CA202000) form for the cash account that is selected for the document on the Cash Purchases form | 0.00 | Document amount (rounded) |
On the Financial tab of the Cash Purchases form, the Batch Nbr. box shows the reference number of the GL batch. You can click this link to view the GL batch on the Journal Transactions (GL301000) form.