Defining an Employee's Working Day For FBAPS Leave (NZ)

For employees with timesheets, you need to choose how MYOB Acumatica — Payroll defines the total hours they work each day. This ensures that they are paid the right amount for family violence leave, bereavement leave, alternative holidays, public holidays and sick leave (FBAPS). It also ensures that their leave balance reduces correctly.

Although employees request FBAPS leave in hours, you need to process it in days and part days. That's why MYOB Acumatica — Payroll converts an employee's hours into days by referring to their work schedule. This is done for each date of leave requested.

You can use the settings described on this page to define the total daily hours in an employee's work schedule.

Pay Details

The Convert FBAPS leave quantity using dropdown is available on the Employment tab of the Pay Details form (MP.PP.23.10).


Dropdown Option	Description
Scheduled Hours	The default option. Most suitable for waged employees whose timesheet data is not reliable, or only some payments come through from timesheets, like leave requests only.
Timesheet Hours	Most suitable for employees whose timesheets are the source of all the hours worked and leave taken. Less suitable if an employee's timesheet data is sometimes late or incorrect.
Standard Hours	Most suitable for salaried employees who only process leave requests in workforce management. It only pulls standard hours from the employee's workforce management profile.

Pay Items

Settings for defining a working day are available in the Importing Timesheets to a Pay Run and Workforce Management sections of the Pay Items screen (MP.PP.22.10).


Checkbox	Description
Adds to Timsheet hours in employee's schedule	When importing timesheets into a pay run, this setting adds any hours that correspond to a day of the Employee Work Schedule (MP.PP.22.60), in the Timesheet Hours column. Also, the day is marked as a working day and used when calculating average daily pay (ADP).
Adds to Scheduled hours in employee's work schedule For sites using workforce management, this checkbox is called Add leave hours to employee's Scheduled Hours on timesheet import	If the employee’s roster is not imported into MYOB Acumatica — Payroll, select this option. When importing timesheets into a pay run, this setting adds any hours that correspond to a day of the Employee Work Schedule (MP.PP.22.60), in the Scheduled Hours column. Also, the day is marked as a working day and used when calculating average daily pay (ADP). If an employee’s work calendar is set as their work pattern source, scheduled hours won't be added. The employee’s scheduled hours will have already been pre-filled when the pay run was created.
Indicates working day For sites using workforce management only.	Indicates that the pay item imported from a timesheet represents part of the regular working day. Select this checkbox for pay items like regular time worked for wages or paid time off. Do not select this checkbox for things like allowance payments or other non-worked time. For example: Let's say a company sends both leave and worked time through timesheets. An employee is set up so their FBAPS day is based on their timesheet hours. The employee is rostered to work for 8 hours. But they only work for 5 hours, then take the 3 hours off because they're sick. In their timesheet, there will be two pay items: one for 5 hours of wages and one for 3 hours of sick leave. Both of those pay items have the Indicates working day checkbox selected. In the Employee Work Schedule (MP.PP.22.60), that day is marked as a working day and will have 8 hours in the Timesheet Hours column. When the sick leave is processed in a pay, it uses the work schedule to convert the 3 hours paid for sick leave into a number of days to reduce the employee's sick leave balance. In this example, the conversion is calculated as 3 hours divided by 8 hours in the working day, which equals 0.375. So the sick leave balance is reduced by 0.375.