Vendors: Related Reports and Inquiries

This topic describes the reports, inquiries, and forms you may review to gather information about vendors.

Reviewing Vendor Documents

You can review the vendor's documents at any time on the Vendor Details (AP402000) form. The form shows the selected vendor's documents and the balance calculated based on the documents. By default, the form shows all the vendor's open documents. You can also run this inquiry by clicking Vendor Details (under Inquiries) on the More menu of the Vendors (AP303000) form.

Reviewing Vendor Documents and Balance

You can review the open documents, applications, and vendor balances at the end of a period, grouped by vendor and AP account, by running the AP Balance by Vendor (AP632500) report.

Reviewing Vendor Balance

You can review the vendor balance, which you can further reconcile with the balance of the accounts payable GL account, by running the AP Balance by GL Account (AP632000) report. To reconcile the GL balance of the AP account with the vendor balance, you compare the balance obtained in this report with the trial balance for the same period.

Reviewing Vendor Balance History

You can review the history of the vendor's balance over a specified date range by running the Vendor History (AP652000) report.

Reviewing Vendor Documents in AP Register

To review the vendor documents that have been released (documents with the Open, Closed, and Reserved statuses), you run the AP Register (AP621500) report.

Reviewing Vendor Profile

To review the database information for a particular vendor, you run the Vendor Profiles (AP655500) report. You can also run this report by clicking Vendor Profile (under Reports) on the More menu of the Vendors (AP303000) form.

Reviewing Vendor Balances

To review a particular vendor with the balances, default currency, credit terms, tax zone, and other basic information, you run the Vendor Summary (AP655000) report. To review the vendor's outstanding balances, you use the Vendor Summary (AP401000) inquiry.