Wiki Editor Form for Articles

By using this form, you can edit not only the full text of the article but also properties and settings of the article. To open the Wiki Editor form for an article, open the article and then click Edit Current Article on the wiki toolbar.

Wiki Editor Form Toolbar

You use the buttons on this toolbar to act upon the article that you have opened in the Wiki Editor form.


Button	Description
Save	Saves your changes and closes the Wiki Editor form. If the Versioned check box on the Properties tab is selected for the article, the system creates and saves a new version of the article; if the check box is cleared, the system saves the changes to the same version.
Exit Edit Mode	Discards all changes and closes the Wiki Editor form.
Attach	Opens the File Upload dialog box, which you use to locate and import a file and then create a link to it. You can copy this link and insert it into the document to attach a file.

Content Tab

On this tab, you can edit the full text of the article and the content-related attributes of the article.

Table 1. Content Tab Elements
Element	Description
Article ID	The unique article ID. To link the selected article to a form, base the article ID on the number of the form, with underscores replacing periods. For example, if the form number is AP101000, the ID of its form reference topic is AP_10_10_00.
Name	The name to be used for the article on the wiki tree. The name may be different from the ID.
Article Type	The markup used in the article. You can select one of the following options: Wiki: Wiki markup, as described in Wiki Markup Reference HTML: HTML
Parent Folder	The name of the folder that holds the article.
Status	The current state of the article, which is usually Hold (in progress) or Published (finished and available for all users). You change the status of the drafted article to Published by clearing the Hold check box. Published articles can be viewed by all users, while unpublished articles can be viewed by only users who are authorized to edit the wiki. The other two statuses, Rejected and Pending, are used only if publishing approval is required for the wiki. Rejected means that the article was not approved, and Pending indicates that publishing has been requested but the article has not yet been approved or rejected.
Hold	A check box that gives the article the Hold status if selected; when you clear the check box, the status of the article changes to Published if publishing approval is not required or Pending if publishing approval is required.
Approved	A check box indicating that the article has been approved. You can select the Approved check box to approve the article or the Rejected check box to reject the article.
Rejected	A check box indicating that the article has been rejected. You can select the Approved check box to approve the article or the Rejected check box to reject the article.
Published Date	The date of publishing or approval.
Folder	A check box indicating (if selected) that the article is also a folder.

Table 2. Formatting Toolbar
Button	Description
Preview / Edit	Switches between Preview and Editor modes. Click Preview to see how the article will look after you save your current edits. Click Edit to switch to the editing mode.
Save	Saves your changes and exits the editor. This button is available only if you are editing a section of the article.
Cancel	Cancels your changes and exits the editor. This button is available only if you are editing a section of the article.
Attach file	Opens the File Upload dialog box so you can attach a file to the article.
Bold	Marks the selected text in bold style.
Italic	Marks the selected text in italic style.
Underline	Marks the selected text as underlined.
Strikethrough	Marks the selected text as strikethrough.
Hyperlink	Inserts an external hyperlink.
H1	Marks the selected text as a first-level header.
H2	Marks the selected text as a second-level header.
H3	Marks the selected text as a third-level header.
H4	Marks the selected text as a fourth-level header (the lowest level).
Subscript	Marks the selected text as subscript.
Superscript	Marks the selected text as superscript.
TOC	Inserts a table of contents. This button is available only in Edit mode.
Box	Encloses the selected text in a gray box. This button is available only in Edit mode.
Inline Code	Marks the selected text to be displayed as a listing. This button is available only in Edit mode.
Code Box	Marks the selected text to be displayed as a block of code. This button is available only in Edit mode.
Line Break	Inserts a line break. This button is available only in Edit mode.
Page Break	Inserts a page break. This button is available only in Edit mode.
Hint Box	Displays the selected text in a note box. This button is available only in Edit mode.
Warning Box	Displays the selected text in a caution box. This button is available only in Edit mode.

Properties Tab

On this tab, you can view information pertaining to the creation and last modification of the article. You can also set the article keywords and add a summary, both of which the system searches when a user performs a search.


Element	Description
Summary	A short description of the article content that is used to make searches more effective.
Keywords	A list of keywords of the article; use commas to separate keywords. The system uses keywords for searches.
Versioned	A check box that (if selected) indicates that the article is stored with all its versions.
Version tags	The list of tags used on the article and the toolbar with tools to maintain the list.
Created	The day and time the article was created.
Last modified	The day and time the article was last modified.

Category Tab

By searching for articles of specific categories, users can find the articles they want to see more quickly. For more information about creating and assigning categories, see To Use Categories in Wikis.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 3. Table Columns
Columns	Description
Category ID	The ID of the category assigned to the article.

Product Tab

By searching for articles you applied to specific products, users can find the articles they want to see more quickly. For more information about creating and applying products, see To Use Categories in Wikis.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 4. Table Columns
Columns	Description
Product ID	The ID of the product the article is applied to.

Attachments Tab

This tab displays the list of attached files (such as images to be displayed in the text), if the wiki article includes attached files.

Table 5. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Get Link	Shows the external and the internal link to the file attachment.
Edit	Navigates to the File Maintenance (SM202510) form so you can view the details of the file.

Table 6. Table Columns
Column	Description
Name	The name of the file attached to the article.
Description	A comment that was provided for the file during import to give other users information about this version of the file.
Created by	The author of the last version of the file attachment.
Last Modified	The time of the last version of the file attachment.
File Size (kB)	The size of the last version of the file attachment.

Access Rights Tab

On this tab, you can quickly modify the access rights that roles have to the article.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 7. Table Columns
Columns	Description
Role Name	The role with access rights to the article.
Access Rights	The level of access rights assigned to the role for this wiki object (folder or article). You can set a role to any of the following options: Inherit, Revoked, View Only, Edit, Insert, Publish, or Delete.
Parent Access Rights	An info box that shows the level of access rights assigned to the role for the parent folder of this wiki object.

Subarticles Tab

This tab, available only if the article is defined as a folder, contains a table showing the articles included in the folder. You can move any article up or down the list and save its new position in the list.

Table 8. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Move up	Moves the selected article one position up the list.
Move down	Moves the selected article one position down the list.

Table 9. Table Columns
Element	Description
Folder	A check box that indicates (if selected) that the article is also a folder.
Article ID	The identifier of the article.
Article Name	The name of the article.

History Tab

An article may have versions if this feature is enabled (that is, if the Versioned check box on the Properties tab is selected). If the article has versions, you can see the list of versions in this tab.

Table 10. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Compare	Compares two versions: the one for which you selected the Source Version check box, and the one for which you selected the Compare To check box.
View Version	Opens the selected version in a pop-up dialog box.
Publish	Publishes the version.
Revert	Removes the text of the most recent version and replaces it with the text of the selected version.

Table 11. Table Columns
Element	Description
Source Version	A check box that indicates (if selected) that this version is the source version to be used for version comparison.
Compare To	A check box that indicates (if selected) that this version is the target version to be compared with the source version.
Version ID	The unique identifier of the article version.
Creation Time	The time when the article version was created.
Approval By	The employee who approved the article version.
Approval Time	The time when the article version was approved.
Language	The language of the version.
Published	A check box that indicates whether the status of the article version is Published.

Responses Tab

You can use this tab to check for feedback for the article.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 12. Table Columns
Columns	Description
Login	The user who submitted feedback.
Date	The date when the user submitted the feedback.
Revision	The article version which the user commented.
Mark	The rating the user set for the article.
Summary	The user comments.