Setup of BACS HSBC Payment Processing
In MYOB Acumatica, you can export batch payments to a Bankers' Automated Clearing System (BACS) file in the BACS HSBC format by using a plug-in. (BACS is used in the United Kingdom.)
This functionality is available if the UK Localization feature is enabled on the Enable/Disable Features (CS100000) form.
Setup of Batch Payment Processing by Using the BACS HSBC Plug-In
To start paying your vendors by using the BACS HSBC plug-in, you should perform the following general steps:
- You sign up for the payment processing services with HSBC. As part of the sign-up process, you receive the credentials with which your company is registered, such as the account number, bank routing number, and company identification.
- You set up agreements with your vendors covering receipts of payment in BACS HSBC format, and you get information about their accounts.
- You set up the payment method to be used for BACS HSBC payments. For details, see To Add a Payment Method for BACS HSBC Plug-In.
- On the Vendors (AP303000) form, you specify the payment method intended for BACS HSBC payments as the default payment method for each vendor that will accept BACS payments. By using the payment-related information that you collected from each vendor in Step 2, you fill in the settings of the payment method on the Payment tab. For details, see To Add a Payment Method for BACS HSBC Plug-In.
Export of Batches via the BACS HSBC Plug-In
During export of a batch of payments on the Batch Payments (AP305000) form, the system uses the BACS HSBC plug-in if on the Settings For Use in AP tab of the Payment Methods(CA204000) form, BACS HSBC Plug-In is selected as the Export Method.
The file exported from the Batch Payments form by using the BACS HSBC plug-in has the following structure.
| BACS File | Comment | |
|---|---|---|
| VOL | Required. Only one record can be included in a file. | |
| HDR1 | Required. Only one record can be included in a file. | |
| HDR2 | Required. Only one record can be included in a file. | |
| UHL | Required. Only one record can be included in a file. | |
| Standard record 1 | For each payment included in a batch, a separate standard record is added to the file. | |
| Standard record 2 | ||
| Standard record N | ||
| Contra record | One record is added for the batch. It includes the total of all payments. | |
| EOF1 | Required. Only one record can be included in a file. | |
| EOF2 | Required. Only one record can be included in a file. | |
The name of the file generated by the plug-in is created by using the following format:
{PaymentMethodID}-{CashAccountCD}-{Creation
Date:yyyyMMdd}-{BatchSeqNbr:0000}.txt.
For details on how to prepare payments and export them to a file, see To Prepare BACS Payments and To Export BACS Payments.
Limitations
- Only multiprocessing files with ACH credits are supported.
- Even though a multiprocessing file is exported, the BACS processing day of data setting will be the current day plus two working days for all files. (The same limitation is applicable to the export scenario.)
- The plug-in will export a file with the same data as the export scenario because any changes to the file format require additional testing. By switching to the plug-in, users can more easily process errors. Any additional requirements will be implemented in later versions of MYOB Acumatica.