To Prepare BACS Payments

To pay a vendor through Bankers Automated Clearing Service (BACS), you perform the following steps:

  1. Prepare payments for export by grouping them into a batch. You can create a batch for one BACS payment or for multiple payments. This topic discusses how you prepare BACS payments for export by using the Process Payments / Print Checks (AP505000) form.
  2. Export the batch into a file, as described in To Export BACS Payments.
  3. Email the file to the BACS operator for further processing.

Before You Proceed

Make sure the appropriate payment documents have been created on the Checks and Payments (AP302000) but not yet released. The payment method to be used for BACS payments must be associated with these payments.

MYOB Acumatica provides the Direct Debit type for payment methods to be used for BACS payments. You should associate this payment method with each vendor that prefers BACS payments. In addition, the file export functionality must be set up in the system to export batches as a file. For more information, see Processing BACS Payments.

To Prepare BACS Payments for Export

To prepare BACS payments for export, do the following:

  1. Open the Process Payments / Print Checks (AP505000) form.
  2. In the Payment Method box of the Selection area, select a payment method used for BACS payments in your system.
  3. In the Cash Account box, select the cash account to be used as the source account for payment.
  4. If needed, in the Next Check Number box, enter the number for the payment.
  5. In the table, select the unlabeled check box in the row for each payment to be included in the batch for export.
  6. On the form toolbar, click Process.

    The system displays the Batch Payments (AP305000) form with the created batch, which has a status of On Hold or Balanced. When the batch is created, the BACS payments included in the batch are assigned the Printed status.

  7. In the Description box of the form, enter the description of the batch.
  8. In the Batch Seq. Number box, enter the batch number.
  9. On the form toolbar, click Save.
  10. Optional: If the batch status is On Hold, click Remove Hold on the form toolbar to give the batch the Balanced status.
  11. On the form toolbar, click Release to release the batch.