To Prepare ACH Payments

To pay a vendor through the Automated Clearing House (ACH) network, you perform the following steps:

  1. Prepare AP payments (and any other payment documents to be paid through ACH) for export by grouping them into a batch. You can create a batch for one ACH payment or for multiple payments. This topic discusses how you prepare ACH payments for export by using the Process Payments / Print Checks (AP505000) form.
  2. Export the batch into a file, as described in To Export a Batch of ACH Payments.
  3. Email the file to the ACH operator for further processing.

Before You Proceed

Make sure the appropriate payment documents have been created in the system but not yet released. The payment method to be used for ACH payments must be associated with these payments.

MYOB Acumatica provides the ACH and ACHBA payment methods to be used for ACH payments; associate one of these payment methods with each vendor that prefers ACH payments. In addition, the file export functionality must be set up in the system to export batches as a file to be processed within the ACH network. For more information, see Processing ACH Payments.

To Prepare ACH Payments for Export

  1. Open the Process Payments / Print Checks (AP505000) form.
  2. In the Payment Method box of the Selection area, select a payment method used for ACH payments in your system (for example, ACH).
  3. In the Cash Account box, select the cash account to be used as the source account for payment.
  4. If needed, in the Next Check Number box, enter the number for the payment.
  5. In the table, select the unlabeled check box in the row for each payment to be included in the batch for export.
  6. On the form toolbar, click Process.

    The system displays the Batch Payments (AP305000) form with the created batch, which has a status of Balanced. (This status is assigned to a new batch if the Hold Documents on Entry check box is cleared on the Accounts Payable Preferences (AP101000) form.) When the batch is created, the ACH payments included in the batch are assigned the Printed status.

  7. In the Description box of the form, enter the description of the batch.
  8. On the form toolbar, click Save.
  9. On the form toolbar, click Release to release the batch or Export to export the batch.
    Note: If the Release Batch Payment Before Export check box is selected for the payment method on the Payment Methods (CA204000) form, the batch must be released before it can be exported. If this check box is cleared, the batch can be released after is has been exported.