To Correct a Batch of ACH Payments

On the Batch Payments (AP305000) form, you can correct a batch of ACH payments by adding payments to or removing payments from the batch. You can also cancel and void a batch.

To Add Payments to a Batch of ACH Payments

To correct a batch of ACH payments by adding payments to it, do the following:

  1. Open the Batch Payments (AP305000) form.
  2. In the Reference Nbr. box, select a batch that you want to correct. The batch status must be On Hold or Balanced.
  3. On the table toolbar, click Add Payments.
  4. In the Add Payments dialog box that is opened, specify a payment number in the Next Payment Ref. Number box.
  5. Optional: To narrow down the search for payments, in the Start Date and End Date boxes, specify the start date and end date of the payments to be added to the batch.

    The table in the dialog box displays a list of payment falling within the specified criteria, which have the same cash account and the payment method as those specified in the Summary area of the Batch Payments form.

  6. In the table, select the unlabeled check box next to each payment that you want to add to the batch and click Add & Close to close the dialog box.
  7. On the form toolbar of the Batch Payments form, click Save to save your changes.
  8. If the batch status is On Hold, click Remove Hold to give the batch the Balanced status.

    If the Release Batch Payments Before Export check box is cleared on the Settings for Use in AP tab of the Payment Methods form, you can export the batch, and then release it.

    If the Release Batch Payments Before Export check box is selected on the Settings for Use in AP tab of the Payment Methods form, you can release the batch, and then export it.

To Correct a Batch of ACH Payments

To correct a batch of ACH payments, do the following:

  1. Open the Batch Payments (AP305000) form.
  2. In the Reference Nbr. box, select a batch that you want to correct. The batch status must be Exported, but the batch must not be released.
  3. On the More menu (under Corrections), click Correct. This gives the batch the Balanced status.
  4. In the Summary area, correct the settings in the Batch Date, Document Ref., and Description boxes.
  5. Optional: On the table toolbar, click Add Payments if you want to add payments to the batch or click Delete Row to delete specific payments from the batch.
  6. On the form toolbar, click Save to save your changes.

To Cancel a Batch of ACH Payments

To cancel a batch of ACH payments, do the following:

  1. Open the Batch Payments (AP305000) form.
  2. In the Reference Nbr. box, select a batch that you want to cancel. The batch status must be Exported, but the batch must not be released.
  3. On the More menu (under Corrections), click Cancel. This gives the batch the Canceled status, removes all unreleased payments from the batch, and voids released payments.
  4. On the form toolbar, click Save to save your changes.

To Void a Batch of ACH Payments

To void a batch of ACH payments, do the following:

  1. Open the Batch Payments (AP305000) form.
  2. In the Reference Nbr. box, select a batch that you want to void. The batch status must be Released.
  3. On the More menu (under Corrections), click Void.
  4. In the Void Batch Payments dialog box, that opens, select one of the following options:
    • Original Payment Dates: To void the payments in the batch as of their payment dates.
    • Specific Date: To void payments in the batch as of a specific date that you specify in the Void Date box that appears when you select this option.
  5. In the dialog box, click Void. This gives the batch the Voided status, voids the released payments in a released batch and the batch itself.