Purchases of Non-Stock Items and Services with Receipts: Generated Transactions
To process a purchase of non-stock items and services for which a receipt is required, you create an AP bill and a receipt. On release of these documents, the system generates GL transactions described in the following sections.
Transaction Generated on AP Bill Release
When an AP bill prepared for a purchase order (or for purchase receipt) is released, the system creates a batch of the following entries.
| Account | Source of Account | Debit | Credit |
|---|---|---|---|
| Accounts Payable account | Vendor | 0.00 | Amount |
| PO Accrual account | Item | Amount | 0.00 |
You can view the reference number of the GL batch generated for a particular AP bill in the Batch Nbr. box on the Financial tab of the Bills and Adjustments (AP301000) form. You can click the link in this box to view the details of the batch on the Journal Transactions (GL301000) form.
Transaction Generated on Release of an Inventory Receipt
When the inventory receipt for the purchase order is released, the system creates a batch of the following entries.
| Account | Source of Account | Debit | Credit |
|---|---|---|---|
| Expense account | Vendor | Amount | 0.00 |
| Inventory Purchase Accrual account | Item | 0.00 | Amount |
You can view the reference number of the GL batch generated for a particular receipt in the Batch Nbr. box on the Financial tab of the Receipts (IN301000) form. You can click the link in this box to view the details of the batch on the Journal Transactions (GL301000) form.