Processing Cash Sales of Stock Items

To process a sale of items directly to the customer when you are receiving payment at that time (by cash or check), you can create a cash sale order of the CS order type by using the Sales Orders (SO301000) form. The processing of cash sales orders involves the actions and generated documents shown in the following diagram.

Note: If quick processing is configured for the CS order type, you can perform complete processing of the order directly from the Sales Orders (SO301000) form. For more information, see Quick Processing of Sales Orders.


The following sections describe in detail the processing steps shown in the diagram.

1. Enter the Sales Order

You create a new sales order of the CS type on the Sales Orders (SO301000) form. You can save the order of the CS type only after you specify the payment information, including the payment method, cash account, and payment reference number.

The reference number for a new order is generated according to the numbering sequence assigned to this order type on the Order Types (SO201000) form. If the order is created with the On Hold status, you should click Remove Hold on the form toolbar to process the order further.

2. Prepare the Sales Invoice

You can prepare a sales invoice by clicking Prepare Invoice on the More menu of the Sales Orders (SO301000) form, or you can create invoices by specifying the Prepare Invoice action on the Process Orders (SO501000) form and processing multiple selected orders. For the cash sale order, a sales invoice of the Cash Sale type is prepared.

Any prepared sales invoice can be reviewed on the Invoices (SO303000) form.

3. Release the Sales Invoice

To release the sales invoice, you click Release on the More menu of the Invoices form. When a sales invoice of the Cash Sale type is released, a batch of GL transactions is generated. Also, when the sales invoice is released, the system automatically generates a corresponding inventory issue with the date and posting period of the sales invoice. The related AR cash sale with the same reference number becomes available for reviewing on the Cash Sales (AR304000) form. For more information on processing AR cash sales, see To Enter a Cash Sale.

4. Release the Inventory Issue

The generated inventory issue is released automatically if the Automatically Release IN Documents check box is selected on the Sales Orders Preferences (SO101000) form. If this check box is cleared, you have to release the inventory issue manually by clicking Release on the form toolbar of the Issues (IN302000) form. On release of the inventory issue, a batch of GL transactions is generated.

Important Notes

Note the following about the processing of cash sales orders:

  • If you process a cash sales order with only non-stock items, no inventory issue is generated when the sales invoice of the Cash Sale type is released.
  • For non-stock items and services, you can enter a process a cash sale directly on theCash Sales (AR304000) form without creating and processing a cash sale order.
  • For items that have lot or serial numbers tracked in MYOB Acumatica, you can specify these numbers, thus indicating that these particular items have been delivered to the customer.