Partial Payments: General Information

To partially pay an AP bill in MYOB Advanced, you have to create a payment: a document that represents the payment in the system. You can create the payment manually by using the Checks and Payments (AP302000) form.

Learning Objectives

In this chapter, you will learn how to do the following:

  • Create a payment
  • Apply it to an AP bill to partially pay the bill
  • Release the payment and its application

Applicable Scenarios

You create partial payments of bills in the following cases:

  • You want to decrease your company's AP balance
  • You want to pay a bill with a large amount, but your company's checking account does not have sufficient funds

Process Overview

To partially pay a bill, you complete the following steps.

  1. On the Checks and Payments (AP302000) form, you manually create a payment document, and on the Documents to Apply tab, you select the needed bill.

    In the Payment Amount box in the Summary area of the form, you specify the amount you are going to pay, making sure that the Payment Amount and Application Amount boxes display the same amount.

  2. You click Remove Hold on the form toolbar for the payment, and then click Print/Process to print the payment.
  3. On the Process Payments / Print Checks (AP505000) form, you print the payment and review the printed payment.
  4. On the Release Payments (AP505200) form, you release the payment and its application to the AP bill.

Workflow of Processing Partial Payments

The following diagram describes how a partial payment of a bill is processed in MYOB Advanced.

Figure 1. Processing partial payments