Bill with Combined Subaccounts: Generated Transactions

When you release an AP bill, the system generates a transaction to record the liability to the general ledger. The AP bill includes all the information the system needs to generate the transaction.

You can view the details of the transaction associated with the bill by clicking the link in the Batch Nbr. box on the Financial tab of the Bills and Adjustments (AP301000) form.

The following accounts are usually involved:

• The liability account specified in the AP Account box on the Financial tab
• The expense account specified for each line in the Account column on the Details tab

The subaccounts, which are combined according to the mask specified in the Combine Expense Sub. From box on the Accounts Payable Preferences (AP101000) form, are specified for the lines with the expense account.

For a one-line bill, the following transactions are recorded to the general ledger when the bill is released.