To Schedule a Recurring Document

You create a schedule and assign an Accounts Payable document (or multiple documents) to it by using the Recurring Transactions (AP203500) form.

Before You Proceed

If you want to use a document that is already closed, copy and paste its details to a new document; save this document with the Balanced status but do not release it. For details, see Copy-and-Paste Options and Record Templates.

To Schedule a Recurring Document

1. Open the Recurring Transactions (AP203500) form.
2. In the Start Date box, select the start date for the schedule.
3. Place limitations on the schedule execution as follows:
   • Enter the date when this schedule expires in the Expiration Date box, or select the Never Expires check box.
   • Enter the maximum number of times the schedule should be executed in the Execution Limit box, or select the No Limit check box.
4. Specify how often the document should be generated:
   • To generate the document daily or every x days, do the following:
     1. In the Schedule Type section, select Daily.
     2. In the Every Day(s) box, type an integer to specify the number of days between document generations. To generate a document every day, enter 1; to generate a document every other day, enter 2; and so on.
   • To generate the document weekly or every x weeks, do the following:
     1. In the Schedule Type section, select Weekly.
     2. In the Every Week(s) box, type an integer to specify the number of weeks between document generation.
     3. Select the check boxes to specify the days of the week when the documents should be generated.
   • To generate the document monthly or every x months, do the following:
     1. In the Schedule Type section, select Monthly.
     2. In the Every Month(s) box, enter an integer to specify the number of months between document generation.
     3. Select when the document should be generated: either the day of the month or the week in the month and day of the week (such as the third Friday of the month).
   • To generate the document every x financial periods, do the following:
     1. In the Schedule Type section, select By Financial Period.
     2. In the Every Period(s) box, type an integer to specify the frequency of document generation by financial period.
     3. Specify whether the document should be generated on the first day of the financial period, the last day of the financial period, or a specific day of the period.
5. Make sure the Active check box is selected to indicate that the schedule is active.
6. Click Save.

To Add Documents to a Schedule

1. Open the Recurring Transactions (AP203500) form.
2. In the Schedule ID box, select the schedule to which you want to add a document or multiple documents.
3. On the Document List tab, click Add Row on the table toolbar.
4. In the Type column, select the type of document to be added.
5. In the Reference Nbr. column, select the document by its reference number.
6. Repeat the previous three steps for each document you want to add.
7. On the form toolbar, click Save.

Notes About the Procedure

The notes in this section describe the nuances of the UI elements available on the form, such as when an element is required and when it is not, and when the system fills in settings by default. This section can include other notes.

Note the following about the Summary area of the form:

• In the Start Date box, by default, the system inserts the current business date.

For details on attaching scanned images of the supporting documents, see To Attach a File to a Record.