Purchases with Sales Taxes: Generated Transactions

An AP bill is created on the Bills and Adjustments (AP301000) form for a purchase order and purchase receipt, and the transactions generated on release of this AP bill differ based on the applicable taxes included in the AP bill and the type of the item in a line of the AP bill. The following table lists the transactions that are generated on release of an AP bill that is subject to a sales tax that has the Use Tax Expense Account check box selected and the Tax Expense Account specified on the GL Accounts tab of the Taxes (TX205000) form.

Note: For the transactions generated for AP bills that are subject to a sales tax for which the Use Tax Expense Account check box is cleared, see Taxes Included in the Cost of Items: Generated Transactions.

Stock Items and Non-Stock Items Requiring Receipt

For the lines of an AP bill with stock items or non-stock items with the Require Receipt check box selected on the Non-Stock Items (IN202000) form, when the AP bill is released, the following GL transactions are generated.


Account	Source of Account	Debit	Credit
Accounts Payable account	Vendor	00.00	Amount + tax amount
PO Accrual account	Dependent on the setting of the posting class of the item specified in the Use PO Accrual Account From box on the Posting Classes (IN206000) form	Amount	00.00
Tax Expense account	Tax	Tax amount	00.00

Non-Stock Items Not Requiring Receipt

For the lines of an AP bill with non-stock items that have the Require Receipt check box cleared on the Non-Stock Items (IN202000) form, when the AP bill is released, the following GL transactions are generated.


Account	Source of Account	Debit	Credit
Accounts Payable account	Vendor	00.00	Amount + tax amount
Expense account	Item	Amount	00.00
Tax Expense account	Tax	Tax amount	00.00

You can view the reference number of the GL batch generated for a particular AP bill in the Batch Nbr. box on the Financial tab of the Bills and Adjustments (AP301000) form. You can click the link in this box to view the details of the batch on the Journal Transactions (GL301000) form.