Substantiated Billing

Form ID: (PM650000)

This report is used as a proof of project costs. By using this report, you can review, print, and email a list of costs from accounts payable invoices, debit adjustments, credit adjustments, labor, and other project expenses for a specific billing period. For more information, see Construction Reports: Substantiated Billing Reports.

See the following section for a description of each parameter on the Report Parameters tab of the report form. For more information about using other elements on the report form, see Reports.

Report Parameters

On the Report Parameters tab, you use the following parameters to select the information to be displayed on the report:

  • Project: The identifier of the project for which the report is displayed.
  • Select Transactions By: The criteria by which the system selects the cost transactions to be included in the report. You can select one of the following options:
    • Date Range (default): The printable report will show all cost transactions that are related to the selected project and have been posted to account groups of the Expense type within the specified date range. If this option is selected, the Start Date and End Date parameters must be specified.
    • Pro Forma Invoice: The printable report will show all cost transactions that have been posted to account groups of the Expense type and are related to the selected pro forma invoice of the selected project. If this option is selected, you must specify the Pro Forma Invoice Nbr. parameter.
    • Pro Forma Invoice and Date Range: The printable report will show all cost transactions that are related to the selected pro forma invoice of the selected project and have been posted to account groups of the Expense type within the specified date range. If this option is selected, you must specify the Start Date, End Date, and Pro Forma Invoice Nbr. parameters.
  • Start Date: The start date of the date range for which the report is displayed. By default, the first date of the current financial period is selected.
  • End Date: The end date of the date range for which the report is displayed. By default, the current business date is selected.
  • Pro Forma Invoice Nbr.: The reference number of the pro forma invoice for which the printable report will be prepared. You can select only an open or closed pro forma invoice of the project that is selected in the Project box.
  • Include Non-Billable Transactions: A check box that indicates (if selected) that non-billable cost transactions are included in the printable report. If the check box is cleared, the report includes only billable cost transactions—that is, project transactions that have the Billable check box selected on the Project Transactions (PM304000) form.