Purchases of Services Without Receipts: General Information
Non-stock items in MYOB Advanced, which are defined on the Non-Stock Items (IN202000) form, are used to represent products that cannot be stocked in warehouses (such as services or charges) or physical entities whose quantities you do not need to track. If a non-stock item is included in a purchase order, the item’s settings determine whether the item must be included in a corresponding purchase receipt.
The following sections explain how to process a purchase of services that will not be included in corresponding purchase receipts, and which documents are prepared during the processing of the purchase.
Learning Objectives
In this chapter, you will learn how to do the following:
- Enter a purchase order for a purchase of a service that does not need to be included in the applicable purchase receipt
- Prepare an AP bill that corresponds to the purchase order
Applicable Scenarios
When you need to purchase services from a vendor, you usually process a purchase order without processing a corresponding receipt. In this case, the purchasing process includes entering a purchase order and preparing a bill to pay the vendor.
Purchase of Services Without a Corresponding Receipt
In MYOB Advanced, you create a purchase order by using the Purchase Orders (PO301000) form. You use a purchase order of the Normal type for processing a standard purchase of services.
When you create a new purchase order, you first select the Normal type and the vendor in the Summary area. Then on the Details tab, you add lines with items and services (including the services that do not need to be included in a purchase receipt) to be purchased from the vendor.
Once the purchased services have been provided, you, on the Bills and Adjustments (AP301000) form, need to create an AP bill to increase the vendor's balance in the system with amount to be paid for the received services.
Workflow of a Purchase of Services Without a Purchase Receipt
When you process a purchase of services without a purchase receipt, the typical processing of a purchase order involves the steps and generated documents shown in the following diagram.
